Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase two (2) 2020 International HV507 SFA Heavy Plow Trucks from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $463,405.36.

1. Approve the equipment purchase for two (2) 2020 International HV507 SFA Heavy Duty plow truck from RWC Group, LLC in the amount of $463,405.36 through cooperative purchase contract #CTR041813 with the Arizona Department of Administration, State procurement office
2. Authorize the City Manager to execute the necessary documents.

Public Works - Streets Section is responsible for the timely snow removal and added ice traction response on our local transportation network. Response to snow events is critical to maintain the safest travel possible on city streets. These trucks are additional units to our existing fleet. The trucks are smaller, single axle severe duty units that we have determined will be best suited for our City's more urban neighborhoods where we experience issues with our larger standard equipment during snow operations. The trucks have been recommended and approved by the Fleet Management Committee and Budget Committee for the requested action.

This equipment purchase was approved in the FY20 budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0612-6-4401 for a budgeted amount of $470,000.00. 

Snow operations are a substantial element of the Streets work program.  The city’s Snow Operations Manual maps the entire community by zone. Equipment and operators are tasked with the removal of snow from over 700 lane miles of city owned roadways. This operation can last a couple days to over a week depending on the snow event or weather conditions.  In addition to plowing, street crews use this equipment to apply a cinder traction assistance product. In summer months this truck is used in a dump truck capacity for hauling operations.  We will use the trucks to service our narrow street subdivisions, downtown core and the most urban locations of the community, as our larger equipment has been challenged in the recent years by the sheer size and limited room to maneuver safely.

Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system.

The purchase was considered and approved in the FY20 Budget Cycle.

1. Approve the purchase of two (2) 2020 International HV507 SFA Heavy Plow Trucks from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $463,405.36.
2. Do not approve the purchase.
3. Direct staff to re-evaluate the procurement and return with alternatives of new direction.

The purchase of these units is critical for PW-Streets to perform its annual snow operations response in the more compact locations of our community.

There are no expanded financial considerations with this purchase.  It is proposed to be fully funded in the FY20 budget utilizing highway User Revenue Funds (HURF).

A typical Flagstaff winter season will see multiple snow events produce over 100” of annual snowfall and many nights of freezing temperatures.  Our service delivery is of high quality and as timely as possible.  Clearing roadways enables our public to move freely around the community and travel safely to their destinations.  Our local school routes and transit network are of the highest priority and are maintained throughout the duration of a storm event.  These main route trucks are first response vehicles that works predominately on the routes with both plowing and cindering capabilities.

Winter Storms are a significant source of citizen interest with the importance of having the tools to perform the duties of the position.  Our community stakeholders such as NAIPTA and the local school systems have been able to deliver safe transportation of community member due to the operation efforts of our city response efforts.