Consideration and Approval of Two Purchase Contracts:  One (1) Multi-Task Equipment vehicle from M-B Co Inc., and two (2) Material Spreader vehicles from Quality Truck and Care Center, Inc. for the Flagstaff Airport.

The purchase of three pieces of snow removal equipment (1 multi-task, 2 material spreaders) is needed to better equip the airport snow removal fleet to meet the snow removal clearance times requirements set by the FAA.

The new pieces of snow removal equipment will further enhance the safety of the airport for all its users including commercial, general aviation, medical, and military traffic.

The grant application was submitted on December 13, 2018, based on bids received on August 22, 2019, and the FAA awarded the City a grant in the amount of $1,465,664 (Federal share, 91.06%) plus $71,947 (State share, 4.47%) $71,948 (City share, 4.47%) for a total project cost of $1,609,559.

Based on actual bids the total cost for the equipment is $1,443,566.05.

The project is budgeted in account number 221-01-222-3147-0-4402 in the amount of $2,989,840 for FY 2020.

None.

Goal: Transportation and Other Public Infrastructure: Provide airport infrastructure by having the proper amount of snow control equipment for the safe and effective use of the Flagstaff Airport during inclement weather seasons.  

No.

1. Award the purchase of one (1) Multi-Task Equipment snow removal vehicle from M-B Co Inc, and two (2) Material Spreader and Vehicles from Quality Truck and Care Center Inc, or;
2. Do not award the purchase and reject all bids. This action would delay the acquisition of equipment necessary for infrastructure at the airport.

The Flagstaff Airport is required to provide multiple services as required by the FAA, including snow and ice control operations. In 2016, the FAA revised Advisory Circular 150/5200-30D Airport Field Condition Assessments and Winter Operations Safety to explain the requirements better and provide guidance for performing snow and ice control services at airports. It establishes required target clearance times and priority areas, including runways, taxiways, ramps, and aircraft rescue firefighting ramps/access. This document, along with the FAA’s Snow Removal Equipment Calculation Matrix, was used to evaluate the Flagstaff Airport’s snow removal fleet. It was found that the snow removal fleet was equipped with five pieces of equipment. Purchasing three new pieces of equipment will help increase the airport snow removal fleet and allow for better snow and ice control operations at the Flagstaff Airport.

On June 24, 2019, the City of Flagstaff Purchasing Section posted an Invitation for Bids (IFB #2019-121) solicitation on the PlanetBids.com website. We also advertised this Snow Removal Equipment for Flagstaff Airport opportunity in the June 30 and July 7, 2019, editions of the Arizona Daily Sun. Bids were received from four companies and opened on August 22, 2019. The FAA and City staff deemed this a competitive solicitation, and the three pieces of equipment were then selected from the two lowest responsive and responsible bidders.
 

Key considerations are the safety of the flying public and meeting the requirements set forth by the FAA. The purchase of three pieces of snow removal equipment (1 multi-task, 2 material spreaders) is needed to better equip the airport snow removal fleet and allow the airport to meet the snow and ice control requirements set by the FAA. The safety and use of the Flagstaff Airport will be beneficial to all users including commercial, general aviation, medical, and military traffic.

None.

The purchase of three new pieces of snow equipment will enhance the safety and use of the airport for all commercial, general aviation, medical, and military aircraft during inclement weather conditions.

None.