13.C.
City Council Meeting - FINAL
- Meeting Date:
- 11/19/2019
- Co-Submitter:
- Bret Petersen
Information
TITLE:
Consideration and Adoption of Resolution No. 2019-56: Arizona Department of Transportation (ADOT) Intergovernmental Agreement between the City of Flagstaff and ADOT for the Project Assessment (PA), 30% design plans, and cost estimate for additional bridge scoping work related to lengthening of the eastbound and westbound bridges on Interstate 40 over Lone Tree Road.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-56 by title only
2) City Clerk reads Resolution No. 2019-56 by title only (if approved above)
3) Adopt Resolution No. 2019-56
2) City Clerk reads Resolution No. 2019-56 by title only (if approved above)
3) Adopt Resolution No. 2019-56
Executive Summary:
Approval of the IGA will authorize ADOT to administer a PA, provide 30% design plans, and a cost estimate for additional bridge scoping work related to lengthening of the eastbound and westbound bridges on Interstate 40 over Lone Tree Road. Approval of the IGA will authorize the City to provide funds from the Transportation Tax Fund estimated at $107,850.00 for this work. The City will be responsible for any and all actual costs exceeding the initial estimate; however, if the actual amount is less than the initial estimate the difference between the final amount and initial estimate will be refunded to the City. Final design and construction costs will be addressed in a separate agreement.
Financial Impact:
This council action will approve $107,850.00 as outlined in the IGA. The City will be responsible for all additional costs related to the PA should actual costs exceed $107,850.00. Should the PA actual amount be less than the initial estimate the difference between the final amount and the initial estimate will be refunded to the City. The funding will be paid with Transportation Taxes within the budgeted line item in account #040-05-112-3355-6-4441.
Policy Impact:
There is no policy impact.
Connection to Council Goal, Regional Plan:
Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Regional Plan – Goal T.1.
Improve mobility and access throughout the region.
Regional Plan – Goal T.2.
Improve transportation safety and efficiency for all modes.
Regional Plan – Goal T.3.
Provide transportation infrastructure that is conducive to conservation, preservation, and development goals to avoid, minimize, or mitigate impacts on the natural and built environment.
Regional Plan – Goal T.8.
Establish a functional, safe, and aesthetic hierarchy of roads and streets.
Team Flagstaff Strategic Plan – Priority 3 || Foster a Resilient and Economically Prosperous City
Deliver outstanding services through a healthy environment, resources, and infrastructure.
Team Flagstaff Strategic Plan – Priority 4 || Work in Partnership to Enhance a Safe and Livable Community
Foster a safe, healthy, equitable, and accessible community.
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Regional Plan – Goal T.1.
Improve mobility and access throughout the region.
Regional Plan – Goal T.2.
Improve transportation safety and efficiency for all modes.
Regional Plan – Goal T.3.
Provide transportation infrastructure that is conducive to conservation, preservation, and development goals to avoid, minimize, or mitigate impacts on the natural and built environment.
Regional Plan – Goal T.8.
Establish a functional, safe, and aesthetic hierarchy of roads and streets.
Team Flagstaff Strategic Plan – Priority 3 || Foster a Resilient and Economically Prosperous City
Deliver outstanding services through a healthy environment, resources, and infrastructure.
Team Flagstaff Strategic Plan – Priority 4 || Work in Partnership to Enhance a Safe and Livable Community
Foster a safe, healthy, equitable, and accessible community.
Has There Been Previous Council Decision on This:
No specific Council action has been issued with this agreement.
Options and Alternatives:
- Approve the IGA to authorize City funding to pay ADOT for work related to the project assessment, 30% design plans, and cost estimate for the lengthening of the eastbound and westbound bridges on Interstate 40 over Lone Tree Road.
- Reject the IGA and forfeit the opportunity to partner with ADOT on project assessment, 30% design plans, and cost estimate for the lengthening of the eastbound and westbound bridges on Interstate 40 over Lone Tree Road.
Background and History:
ADOT has programmed and planned the design of the eastbound and westbound bridges on Interstate 40 over Lone Tree Road. As such, ADOT has reached out to the City to accommodate the City’s preferred roadway cross-section of total right-of-way on Lone Tree Road under Interstate 40.
By currently partnering with ADOT, the City’s future Lone Tree Road cross-section width can be accommodated by ADOT’s new replacement bridges. This will allow the City the ability to construct, at a future date, the appropriate Lone Tree Road cross-section without having to modify the new Interstate 40 eastbound and westbound bridges.
The cost of this IGA is estimated at $107,850.00 for the PA, 30% design plans, and cost estimate for additional bridge scoping related to lengthening the current eastbound and westbound bridges on Interstate 40 over Lone Tree Road. Final design and construction costs will be addressed in a separate agreement and are not within the scope of this IGA.
By currently partnering with ADOT, the City’s future Lone Tree Road cross-section width can be accommodated by ADOT’s new replacement bridges. This will allow the City the ability to construct, at a future date, the appropriate Lone Tree Road cross-section without having to modify the new Interstate 40 eastbound and westbound bridges.
The cost of this IGA is estimated at $107,850.00 for the PA, 30% design plans, and cost estimate for additional bridge scoping related to lengthening the current eastbound and westbound bridges on Interstate 40 over Lone Tree Road. Final design and construction costs will be addressed in a separate agreement and are not within the scope of this IGA.
Key Considerations:
Approval and execution of the IGA outlines the terms and conditions of this agreement and the responsibilities for the City. The agreed upon work described in the IGA will accommodate the City’s future roadway cross-section width of Lone Tree Road. This will allow ADOT to program the City’s roadway cross-section into the design of the new eastbound and westbound bridges on Interstate 40 over Lone Tree Road. ADOT will be administering the project, including the work described in the IGA.
Community Benefits and Considerations:
Funding for the IGA work, estimated at $107,850.00, will come from the Transportation Tax Fund in account 040-05-112-3355-6-4421 with a FY2020 budgeted amount of $250,000. The City will be responsible and pay for the difference between the estimated and actual costs for the PA, with a refund back to the City should the final amount be less than the $107,850.00 figure.
Community Involvement:
ADOT will be administering the project assessment, 30% design effort, and affiliated cost estimate.