Consideration and Approval of Grant Agreement:  Grant Agreement between the City of Flagstaff and Arizona Department of Transportation for Airport Snow Removal Equipment.

The acceptance of this grant award will provide matching funds to the City for the airport snow removal equipment.

This ADOT grant award will provide a project match in the amount of $71,947 (4.47%), the City will provide a match of $71,948 (4.47%), and the Federal Aviation Administration (FAA) provided an Airport Improvement Program (AIP 43) grant in the amount of $1,465,665 (91.06%) for a total project cost of $1,609,559.

The project is budgeted in account number 221-07-222-3147-0-4402 in the amount of $2,989,840 for FY 2020.

None

Goal: Transportation and Other Public Infrastructure: Provide airport infrastructure to enhance tenant and patron experience and secure a second airline.


 

 Yes, the FAA grant offer was accepted and the contracts for the equipment were approved on 11/19/2019.
 

-  Accept the Grant Agreement which will provide the matching funding to the City for the purchase of snow removal
equipment.
-  Not accept the Grant Agreement and the funds will be returned, and the City will be required to provide the full match amount.

The Flagstaff Airport is required to provide multiple services as required by the FAA, including snow and ice control operations. In 2016, the FAA revised Advisory Circular 150/5200-30D Airport Field Condition Assessments and Winter Operations Safety to explain the requirements better and provide guidance for performing snow and ice control services at airports. It establishes required target clearance times and priority areas, including runways, taxiways, ramps, and aircraft rescue firefighting ramps/access. This document, along with the FAA’s Snow Removal Equipment Calculation Matrix, was used to evaluate the Flagstaff Airport’s snow removal fleet. It was found that the snow removal fleet was equipped with five pieces of equipment. Purchasing three new pieces of equipment will help increase the airport snow removal fleet and allow for better snow and ice control operations at the Flagstaff Airport.

On June 24, 2019, the City of Flagstaff Purchasing Section posted an Invitation for Bids (IFB #2019-121) solicitation on the PlanetBids.com website. The City also advertised this Snow Removal Equipment for Flagstaff Airport opportunity in the June 30 and July 7, 2019, editions of the Arizona Daily Sun. Bids were received from four companies and opened on August 22, 2019. The FAA and City staff deemed this a competitive solicitation, and the three pieces of equipment were then selected from the two lowest responsive and responsible bidders.
 

Key considerations are the safety of the flying public and meeting the requirements set forth by the FAA. The purchase of three pieces of snow removal equipment (1 multi-task, 2 material spreaders) is needed to better equip the airport snow removal fleet and allow the airport to meet the snow and ice control requirements set by the FAA. The Flagstaff Airport is used by commercial, general aviation, medical, and military traffic users.
 

The purchase of three new pieces of snow equipment will enhance the safety and use of the airport for all commercial, general aviation, medical, and military aircraft during inclement weather conditions.