8.
City Council Special Meeting
- Meeting Date:
- 03/13/2018
- From:
- Elizabeth A. Burke, City Clerk
TITLE:
Consideration and Possible Adoption: City Council Rules of Procedure, as Amended.
STAFF RECOMMENDED ACTION:
Approve the City Council Rules of Procedure dated March 13, 2018, as amended.
Executive Summary:
As changes are made or procedures require clarification, City Council will periodically make amendments to the City Council Rules of Procedure. A list of proposed amendments was discussed by the City Council at their Work Session of February 26, 2018, and those changes are reflected in the attached document.
Financial Impact:
None.
Policy Impact:
None.
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan:
TEAM FLAGSTAFF STRATEGIC PLAN
Provide Exceptional Service.
Foster clear and consistent communication.
Provide Exceptional Service.
Foster clear and consistent communication.
Has There Been Previous Council Decision on This:
The City Council discussed the proposed changes at their Work Session on February 26, 2018. In finalizing the proposed amendments, it became clear that one item was touched on at the Work Session, but staff would like to have a brief discussion to clarify.
Options and Alternatives:
1) Adopt the amendments as proposed.
2) Make further amendments and then adopt.
3) Not adopt amendments.
2) Make further amendments and then adopt.
3) Not adopt amendments.
Background and History:
Below is a recap of the proposed amendments discussed on February 26, 2018, and related direction:
| SECTION |
TITLE |
DISCUSSION |
DIRECTION |
|
3.01
|
Regular Meetings |
- Council discussed the Summer Break |
No change
|
| - Council discussed potential changes in the start time of Regular Meetings |
No change
|
||
|
4.01
|
Procedures for Preparation of Council Agenda |
- Removes wording of something already occurring |
Approved
|
| - Clarifies process for Councilmember wishing to provide information |
Approved
|
||
| |
- Removes noon requirement for distribution of agendas |
Approved |
|
|
4.02
|
Future Agenda Item Requests (FAIR) | - Consistency in terminology of Council | Approved |
| - FAIR items to be requested in public meeting | Approved |
||
| - 2 votes to move to a future agenda for discussion | Approved |
||
| - 4 votes to move it to the front of the discussion list | Approved |
||
| - Formalizes 8-hour rule currently followed by staff |
Approved |
||
|
4.03
|
Removal of a FAIR Item |
- Formalizes the procedure for removing a FAIR item |
FURTHER DISCUSSION |
|
9.01
|
Non-Public Hearing Discussions |
- Those in the public being represented by a spokesman will be asked to stand and may not speak to the issue individually |
Approved
|
|
9.02
|
Public Hearings |
" | Approved |
Key Considerations:
With regard to 4.03 referenced above, this was discussed some at the Work Session, but in preparing the updated document, it became unclear as to the direction of Council. Staff is proposing an additional sentence (underlined in the attached) that would clarify that if two or more Councilmembers wish to keep it on the FAIR listing, it will remain; otherwise, it will be removed.
Expanded Options and Alternatives:
Inform.