6.B.
City Council Meeting - FINAL
- Meeting Date:
- 04/17/2018
- From:
- Steve Zimmerman, Parks Manager
Information
TITLE:
Consideration and Approval of Cooperative Contract: Contract with General Acrylics, Inc. to remove coatings, repair and resurface four (4) tennis courts at Thorpe Park in the amount of $61,184.70 with an owner's allowance in the amount of $5,500.00 for unforeseen conditions.
STAFF RECOMMENDED ACTION:
Approve the purchase of services to remove the existing coating, repair, and resurface the tennis courts at Thorpe Park by General Acrylics, Inc. (General Acrylics) in the amount of $61,184.70 with an owner's allowance in the amount of $5,500.00 utilizing a cooperative purchase agreement through Mohave Educational Services Contract #150-GAI3-0201.
Executive Summary:
Approval of this contract will allow General Acrylics to repair and resurface four (4) tennis courts at Thorpe Park through a cooperative purchase agreement. The current status of the Thorpe Park courts have exceeded their life expectancy of approximately five (5) years due to normal wear and tear. Staff was able to extend the life of the courts by two (2) years with temporary patching and maintenance. Resurfacing tennis courts are scheduled on a five (5) year rotation to address cracking and blistering of the surface.
Cooperative Purchasing Agreements have been established under the Arizona procurement rules for use by participating public sector agencies.
Cooperative Purchasing Agreements have been established under the Arizona procurement rules for use by participating public sector agencies.
Financial Impact:
This project is budgeted in the FY2018 Parks Section operating capital budget in account number 001-06-155-0561-5-4433 for the amount of $72,500.00.
Policy Impact:
None
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan:
COUNCIL GOAL:
TRANSPORTATION & OTHER PUBLIC INFRASTRUCTURE
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system
REGIONAL PLAN:
Recreation:
Goal REC. 1. Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails.
TRANSPORTATION & OTHER PUBLIC INFRASTRUCTURE
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system
REGIONAL PLAN:
Recreation:
Goal REC. 1. Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails.
Has There Been Previous Council Decision on This:
This is the first time it has come before Council for decision.
Options and Alternatives:
1) Award contract as recommended
2) Not award contract and provide direction on other available options
2) Not award contract and provide direction on other available options
Background and History:
The existing four (4) tennis courts were last resurfaced in 2011 and were scheduled to be resurfaced in 2016. Court resurfacing is scheduled on a five (5) year rotation, however these courts were able to be extended by two (2) years with ongoing maintenance by staff. Due to normal wear and tear, the courts cannot be repaired or the life extended by normal patching and repair methods.
Key Considerations:
When considering the replacement of this system, the current quality, performance and useful life of the existing system weighed heavily in the decision to use this product again. Other products have been tried in the past, but have not delivered the same level of longevity and performance.
Community Involvement:
Resurfacing the courts will provide a safe court surface, which improves the playability of the courts and reduces complaints from all users.
Expanded Options and Alternatives:
Inform.