7.B.
City Council Meeting - FINAL
- Meeting Date:
- 07/03/2018
- From:
- Randall Groth, Project Manager
Information
TITLE:
Consideration and Approval of Contract: Approve the construction contract with LP's Excavating, Inc. in the amount of $586,161.00 for the I-40 & Country Club Water Transmission Main Improvement.
STAFF RECOMMENDED ACTION:
1) Approve the construction contract with LP’s Excavating, Inc. in the amount of $586,161.00 which includes a $65,130 contract allowance and a contract timeframe of 130 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $52,100 (10% of the contract amount, less allowance);
3) Authorize the City Manager to execute the necessary documents.
2) Approve Change Order Authority to the City Manager in the amount of $52,100 (10% of the contract amount, less allowance);
3) Authorize the City Manager to execute the necessary documents.
Executive Summary:
Award of the contract will authorize the construction of the I-40 & Country Club Water Transmission Main Improvement in accordance with the approved public improvement plans prepared by Turner Engineering, Inc. The general scope of work will construct 726 linear feet of 24-inch diameter water main, 410 linear feet of 18-inch diameter water main and associated work. Please see the attached context and vicinity maps.
Financial Impact:
The project is scheduled in the 5-year Capital Improvement Program and has a total FY19 budget appropriation of $1,618,485. (Acct. 202-08-370-3375-0-4466)
Policy Impact:
None.
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan:
Council Goal – Transportation and Other Public Infrastructure
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Regional Plan – Policy WR.2.2.
Maintain and develop facilities to provide reliable, safe and cost-effective water, wastewater and reclaimed water services.
Team Flagstaff Strategic Plan - Priority 3
Deliver outstanding services through a healthy environment, resources, and infrastructure.
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Regional Plan – Policy WR.2.2.
Maintain and develop facilities to provide reliable, safe and cost-effective water, wastewater and reclaimed water services.
Team Flagstaff Strategic Plan - Priority 3
Deliver outstanding services through a healthy environment, resources, and infrastructure.
Has There Been Previous Council Decision on This:
The FY19 budget for the Country Club I-40 Transmission Line is scheduled for tentative Council approval at the June 5, 2018, Council meeting.
Options and Alternatives:
- Approve the award as recommended. Approval will allow work to move forward in calendar 2018.
- Don't Approve the award and reject all bids. This action would delay the project.
- If rejection occurs, possible options include;
- Re-advertise the project and open new bids or
- Suspend or cancel the project
- If rejection occurs, possible options include;
Background and History:
The work will replace an existing water transmission main that was leaking and thus inactivated until repaired. The new water transmission main will restore and re-connect one of the primary feeds into Pressure Zone C, in the southeast area of Flagstaff, to our water distribution system. The new pipe will also provide loop connectivity to our water distribution system.
On May 2, 2018, the Purchasing Section posted an Invitation for Bids solicitation on the PlanetBid’s website and advertised in the May 6 and 13, 2018 Arizona Daily Sun. There were six bids opened on May 31, 2018 (bid summaries are identified in the Key Considerations section). LP’s Excavating, Inc. was determined to be the lowest responsive and responsible bidder.
On May 2, 2018, the Purchasing Section posted an Invitation for Bids solicitation on the PlanetBid’s website and advertised in the May 6 and 13, 2018 Arizona Daily Sun. There were six bids opened on May 31, 2018 (bid summaries are identified in the Key Considerations section). LP’s Excavating, Inc. was determined to be the lowest responsive and responsible bidder.
Key Considerations:
On May 31, 2018, six bids were received for the improvements. The summary results are listed below. (* Indicates total has been corrected for a math error. Does not impact bid order.)
The contract allowance is established to address unanticipated items of work, unknown items of work and/or differing field conditions and is included in the contract amount.
Change Order Authority establishes a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the Council, administrative authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount.
| LP's Excavating, Inc. | 586,161.00 |
| Kinney Construction, LLC | 615,318.00 |
| Central Arizona Civil Construction Co. | * 718,455.00 |
| Eagle Mountain Construction Co. | 733,773.00 |
| McDonald Brothers Construction | 782,234.00 |
| Mountain High Excavating, LLC | * 915,546.00 |
| Engineer’s Estimate | 1,367,730.00 |
The contract allowance is established to address unanticipated items of work, unknown items of work and/or differing field conditions and is included in the contract amount.
Change Order Authority establishes a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the Council, administrative authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount.
Community Involvement:
The project will ensure this segment of the potable water system will have adequate capacity in anticipation of future development and the needed connectivity to ensure the integrity of the City’s drinking water system.