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13.C.

City Council Meeting - FINAL

Meeting Date:: 07/03/2018
From:: Shannon Anderson, Human Resources Director

Information

TITLE:

Consideration and Adoption of Ordinance No. 2018-26 and Resolution No. 2018-36: An ordinance and resolution amending the Employee Handbook of Regulations and Flagstaff City Code by adopting Addendum 12 of the Employee Handbook of Regulations.

STAFF RECOMMENDED ACTION:

At the July 3, 2018 Council Meeting:
1) Read Resolution No. 2018-36 by title only
2) City Clerk reads Resolution No. 2018-36 by title only (if approved above)
3) Read Ordinance No. 2018-26 by title only for the first time
4) City Clerk reads Ordinance No. 2018-26 by title only (if approved above)
At the August 21, 2018 Council Meeting:
5) Adopt Resolution No. 2018-36
6) Read Ordinance No. 2018-26 by title only for the final time
7) City Clerk reads Ordinance No. 2018-26 by title only (if approved above)
8) Adopt Ordinance No. 2018-26

Executive Summary:

The City Council provided direction during the City Council Budget Retreat in April 2018 to develop a Parental Leave policy providing 4-weeks of paid maternity/paternity leave and to include $40,000 in the fiscal year budget to compensate for the backfill required during such leave.

The Human Resources division researched paid maternity and paternity leave policies and walked through options with the Employee Advisory Committee and Leadership Team to craft recommendations specific to the City of Flagstaff. Addendum 12 of the Employee Handbook of Regulations includes the recommendations from the Employee Advisory Committee and Leadership Team for City Council's consideration.

Financial Impact:

There is $40,000 in the fiscal year 2018-2019 budget to compensate for the backfill required during Parental Leave.

Policy Impact:

The addition of Parental Leave impacted other policies such as 1-10-010.01 General Definitions, 1-50-050 Family Medical Leave, 1-50-081 Leave Without Pay, and 1-50-100 Donated Leave. All recommended changes to these policies have been included in Addendum 12 of the Employee Handbook of Regulations.

Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan:

Policies such as Parental Leave support the Personnel Council Goal to attract and retain quality staff.

Has There Been Previous Council Decision on This:

City Council provided direction during the City Council Budget Retreat held on April 24, through 25, 2018.

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