• Update the public, Board of Supervisors, and City Council about important milestones and upcoming efforts to prepare and encourage the community's participation in the 2020 Census.
• Discuss representation of the Board of Supervisors and the City Council on the Management Team so that quarterly meetings can begin in early 2019.

Tonight's presentation will give an update on the 2020 Census coordination and outreach related to recruiting for Census jobs, local outreach efforts, and completed and upcoming Census Bureau data requests.

Census Work Accomplished in 2018
Kim Musselman provided an initial presentation regarding the 2020 Census outreach at the May 21, 2018 Joint Work Sessions (See Attachment). Since that update, the City and County have participated in the Local Update of Census Addresses (LUCA) and assisted NAU with the Early Non-Response Follow-Up (ENRFU) data request from the Census Bureau. For the LUCA process, there was a combined effort of over 1000+ hours committed by the City and County to making sure the Census Bureau has the most accurate addressing information so ALL of Coconino County’s residents can receive Census IDs and be counted. In total, the City and County proposed over 26,000 additions and corrections to the Census.  Address canvassing is the next step in this process.

The Community Census Team has been meeting monthly, except for a short break in the summer to keep the conversation about Census news, issues and needs moving forward. Supervisor Archuleta has attended some of the meetings. In October, the new Census Partnership specialist working for Flagstaff presented to the group and provided updates on recruitment efforts and Census operation timelines.

Recruiting for Census Jobs
Coconino County residents can now apply for Census full-time, part-time, and temporary jobs at www.census.gov/jobs and www.usajobs.gov. There will be six Census Area offices in Arizona, 3 in Maricopa, 1 in Flagstaff, 1 in Window Rock, 1 in Tucson. Maricopa County will open their office first in early 2019 and be sending address canvassers to Flagstaff and the surrounding area starting in summer 2019. The Flagstaff Area Census Office is expected to open in summer-fall 2019.

Each Area Office will have 40-50 support staff positions; 6-12 management positions will be from anywhere. Hiring in Flagstaff will be May to June 2019. A percentage of hiring will be from different areas of the region from different areas like field supervisors from each respective community. There will be 500 listers and enumerators across the state. Listers, Enumerators and Field Positions hiring will be conducted through the https://2020census.gov/jobsThe Managerial positions will be hired through www.USAJobs.Gov as well as the Partnership Specialist. There will be a Partnership Specialist in Flagstaff that will be posted soon.

Some of the hiring requirements include: must be 18 years old, citizen, valid social security number, valid email address, skills assessment that will be online. You must pass a background check. You must be available to work days, evenings, and weekends. You cannot hold political office or engage in political activities.

Participant Statistical Area Program (PSAP)
The 2020 Census Participant Statistical Areas Program (PSAP) will be sent to Coconino County in January 2019.  The County will need to respond within 120 days. The 2020 Census PSAP is the only opportunity prior to the 2020 Census for government agencies to review and update the selected statistical areas (i.e. tracts, blocks, block groups). These data are used to prepare grant applications to fund community and regional development, education, agriculture, energy, and environmental programs, as well as other needed community improvements and enhancements, and to plan for future community needs.

The County will send out a letter to local governments within Coconino County in December 2018 to inform them about the County's process for responding to the PSAP.  Confirmation of participation will be requested to inform the County whether the local government wants to submit changes or allow the County to approve changes on their behalf.

The County will also put out a call to interested parties targeted to end users of Census statistical data, such as transportation and planning professionals, educators, university professors, social service providers, and non-profits. Individuals who respond will be invited to open houses to review the Census proposed changes to statistical boundaries and to give feedback to the County for their submission.

Census Management Team
The City and County have provided  funds to the Census Coordinators for the 2020 Census outreach.  The funds will start to be expended in Spring 2019.  In May 2018, the Board of Supervisors and City Council provided direction to form a Census Management Team, consisting of a Board of Supervisors representative, a City Council representative, the City and County Managers and the Census Coordinators to provide oversight of expenditures of County/City funds.  This group will begin meeting in January or February 2019.  The Board of Supervisors and City Council will need to designate their representative for this team.