Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase one (1) 2020 International HV513 SFA Heavy Plow Truck from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $270,949.24.

1. Approve the equipment purchase for one (1) 2020 International HV513 SFA Heavy Duty plow truck from RWC Group in the amount of $270,949.24 through cooperative purchase contract #CTR041813 with the Arizona Department of Administration, State procurement office.
2. Authorize the City Manager to execute the necessary documents.

Public Works - Streets Section is responsible for the timely snow removal and added ice traction response on our local transportation network. Response to snow events is critical to maintain the safest travel possible on city streets. This truck is being considered as a replacement of an existing snowplow truck which has met milestone requirements for replacement and has been recommended and approved by the Fleet Management Committee and for the requested action.

This equipment purchase was approved in the FY20 budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0612-6-4401 for a budgeted amount of $280,000.00.

Snow operations are a substantial element of the Streets work program. The city’s Snow Operations Manual maps the entire community by zone. Equipment and operators are tasked with the removal of snow from over 700 lane miles of city owned roadways. This operation can last a couple days to over a week depending on the snow event or weather conditions.  In addition to plowing we use this equipment to apply traction assistance product. In summer months this truck is used in a dump truck capacity for hauling operations.

Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system.

The purchase was considered and approved in the FY20 Budget Cycle.

1. Approve the purchase of one (1) ;2020 International HV513 SFA Heavy& Plow Truck from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $270,949.24.
2. Do not approve the purchase.
3. Direct staff to re-evaluate the procurement and return with alternatives of new direction.

This request is to replace a 1996 International Plow truck.   The current condition of the unit has exceeded critical benchmarks of maintenance and replacement over the 24 years to warrant replacement.  Fleet services has evaluated the need and concurs with replacement of the unit. Mechanical issues prevent this truck from being reliable and has been utilized in a backup capacity compared to first priority equipment.  This unit will likely be sold at auction or re-purposed at the direction of Fleet Services.

The purchase of this unit is critical for PW-Streets to perform its annual snow operations response.

There are no expanded financial considerations with this purchase.  It is proposed to be fully funded in the FY19 budget utilizing highway User Revenue Funds (HURF).

A typical Flagstaff winter season will see multiple snow events produce over 100” of annual snowfall and many nights of freezing temperatures.  Our service delivery is of high quality and as timely as possible.  Clearing roadways enables our public to move freely around the community and travel safely to their destinations.  Our local school routes and transit network are of the highest priority and are maintained throughout the duration of a storm event.  This main route truck is a first response vehicle that works predominately on these routes with both plowing and cindering capabilities.

Winter Storms are a significant source of citizen interest with the importance of having the tools to perform the duties of the position.  Our community stakeholders such as NAIPTA and the local school systems have been able to deliver safe transportation of community member due to the operation efforts of our city response efforts.