Consideration and Approval of Construction Contract:  Butler Avenue Median Improvements Project (Phase 3).

1) Approve the construction contract with RTR Paving and Resurfacing, LLC. in the amount of $373,896.50 including a $37,000 contract allowance and a contract time of 105 calendar days;
2) Approve Change Order Authority in the amount of $33,690.00 (10% of contract amount, less the allowance) for potential costs associated with unanticipated items of work; and
3) Authorize the City Manager to execute the necessary documents.

Award of the contract will authorize construction of the Butler Avenue Median Improvements (Phase 3), remedial median work on Butler Avenue at Lumber Street and construction of a bus pullout on Butler Avenue at Elden Street. 

Subsidiary Decisions Points: 
The third phase of the Butler Median Improvements is scheduled in the Capital 5-year plan for Division 74.

The Butler Avenue Median Improvements are funded through Division 74, by the Beautification component of Bed, Board and Beverage (BBB) revenues in the budgeted amount of $125,765 for FY13 and the budget request amount of $388,135 for FY14.  (Acct. 051-7458-631).

The remedial work on Butler Avenue at Lumber Street and the Elden bus pullout are funded through Division 92, Miscellaneous Street/Transportation fund.  (Acct. 040-9230-607).  The $155,000 funding for this work would draw from both the FY13 and FY14 budgets. 

Below are the Council Goals. 

  1. Repair Replace maintain infrastructure (streets & utilities)




 

The Council adopted the FY13 budget at the June 5, 2012 meeting.  The Council will consider the FY14 budget at an upcoming meeting.

1. Approve award as recommended.  This would allow the project to be constructed in 2013.
2. Reject the approval of the award.  This option would delay the construction start and likely cause the work to be deferred until 2014. Provide additional direction to staff. 

The Butler Avenue Median Improvement (Phase 3) is an infill project, building landscaped medians between Phase 1 (in front of the High Country Conference Center) and Phase 2 (in front of Aspen Place at the Sawmill development).  With the completion of Phase 3, landscaped medians on Butler Avenue will be continuous from Milton Avenue, easterly to Sawmill Road. 

The work on Butler Avenue medians at Lumber Street will remove a portion of the existing median and construct a turn lane to allow queuing for left turning vehicles headed into the light industrial area accessed via Lumber Street. 

The Elden bus pullout will be built in the southwest quadrant of the Elden Street and Butler Avenue intersection in order to move an existing bus stop off of the east bound travel lane of Butler Avenue which is an arterial roadway.  The City has discussed the development of this bus pullout with NAIPTA and the potential developer of the adjacent property. 

The Elden St. bus pullout will be built in the southwest quadrant of the Elden St. and Butler Ave. intersection using a portion of a City owned parcel.  The remaining portion of the parcel is in the process of sale for private development. 

The bid solicitation was published on the City website and twice in the Daily Sun on March 17 and March 24, 2013.  Eight bids were received on April 2, 2013 at the office of the City Purchasing Agent.  A summary of bids received is below:

RTR Paving & Resurfacing	$ 373,896.50
Alliance Streetworks	$ 374,959.20
McDonald Brothers	$ 386,347,65
Engineer's Estimate	$ 387,294.00
Eagle Mtn. Construction	$ 400,453.00
Hunter Contracting	$ 423,644.70
Woodruff Construction	$ 433,719.00
Kinney Construction	$ 462,857.00
Standard Construction	$ 524,821.50

The goal of the Butler Median project is to increase street beautification and improve traffic safety.  Landscaped areas within the street corridor provide green space to improve the aesthetics of the streetscape and to assimilate stormwater.  Medians reduce collisions caused by cross over traffic, provide queuing pockets as a safe place of refuge for turning vehicles and help articulate traffic flow patterns. 

Inform - A public open house was held on April 19, 2012 in Council chambers.  Staff and consultant representatives were present to answer questions and concerns of the public.  Six members from the public attended including a representative from NAU.  Public comments were all positive about the median construction with no written comments received. 
 
Consultant - City staff conducted door-to-door meetings and/or telephoned the 26 adjacent business owners and residence to inform them about the project and to notify them of the public open house. 

Collaborate - During construction, City staff and the contractor will coordinate construction activities with adjacent property owners to help facilitate  site accessibility for the property owners.