Consideration and Adoption of Ordinance No. 2021-22:  An ordinance of the City Council of the City of Flagstaff clarifying the duties of the Beautification and Public Art Commission, and clarifying that the Procurement Code Manual procedures apply to expenditures for Arts and Sciences and Beautification funds; providing for repeal of conflicting ordinances, severability, and establishing an effective date.

The Flagstaff City Code requires the Beautification and Public Arts Commission (Commission) to make recommendations to the City Council on public art proposals. Under the Procurement Code Manual and City Code, authority is delegated to the City Manager to enter into contracts of less than $50,000. The proposed ordinance will clarify that the Commission is not required to make recommendations regarding public art proposals that will result in contracts of less than $50,000; however, the City Council, City Manager or his designee may request that the Commission make recommendations as to any expenditure of Arts and Sciences or Beautification Funds. The proposed ordinance will help ensure small dollar art projects can be processed efficiently, while also giving the City Council greater flexibility to ask the Commission for their recommendations, including small art projects and also beautification (such as landscaping) projects.  The proposed ordinance is consistent with current practices. 

None. 

Clarify duties of the Commission and bring City Code into conformity with City practices. 

Priority Based Budget Key Community Priorities and Objectives
High Performing Government:
Encourage public trust through transparency, accessibility and use of the City’s public participation policy ^{(SP)1.1/ 1.3/ 3.5/ 4.2}
Enhance the organization's fiscal stability and increase efficiency and effectiveness ^{(SP)3.1/ (RP)CD.1}
Inclusive and Engaged Community:
Enhance community outreach and engagement opportunities ^{(SP)3.5/ (RP)LU.1-2/ LU.6-7/ LU.9-12/ LU.18/ PF.1-2/ T.1-2/ T.4-7/ CD.1/ NH.1/ NH.3-5/ ED.2}
Regional Plan
N/A

The City Council has from time to time amended the responsibilities of the Commission. 

1. Approve ordinance;
2. Do not approve ordinance.

The Beautification and Public Arts Commission plays an active, vital role in providing quality projects in the City. They provide recommendations regarding Public Art and this change will further clarify that process.

The purpose of this ordinance is to clarify Commission responsibilities in relation to City contracting procedures. 

The proposed ordinance clarifies that the City Council and City Manager or his designee may engage the Commission and community in making recommendations not only as to larger projects, but also smaller projects, including beautification projects, when appropriate. 

Inform.