9.A.
City Council Meeting - FINAL
- Meeting Date:
- 04/16/2013
- From:
- Kyle Brown, Project Manager, Utilities
Information
TITLE:
Consideration and Approval of Construction Contract: Route 66 Culvert at Rio De Flag
RECOMMENDED ACTION:
1) Approve the construction contract (including Base Bid) with RTR Paving and Resurfacing in the amount of $296,047.00 which includes a $41,000.00 contract allowance and a 60 calendar day contract time;
2) Approve administrative change order authority in the amount of $13,000 (5% of the contract amount, less allowance) to cover potential costs associated with unanticipated items of work; and
3) Authorize the City Manager to execute the necessary documents.
2) Approve administrative change order authority in the amount of $13,000 (5% of the contract amount, less allowance) to cover potential costs associated with unanticipated items of work; and
3) Authorize the City Manager to execute the necessary documents.
Policy Decision or Reason for Action:
This project is currently listed as the #1 priority for the Drainage Improvement Program. It will address the highest flooding life-safety issue in the COF. The culvert will provide relief during large storms that otherwise could adversely impact the Route 66 embankment.
Financial Impact:
The project is funded by the portion of the stormwater utility fee allocated to the Drainage Improvement Program for FY2013 in the amount of $296,047.00
Connection to Council Goal:
Below are the Council goals. Only list those that relate to this agenda item; remove all others.
1. Repair Replace maintain infrastructure (streets & utilities)
1. Repair Replace maintain infrastructure (streets & utilities)
Previous Council Decision on This:
No
Options and Alternatives:
• Approve the award including the Base Bid
• Reject bids and re-advertise the project
Background/History:
This project will replace the existing 42-inch CMP culvert that drains the area between Burlington Northern Santa Fe Railroad and Route 66 along the Rio de Flag with a 60-inch CMP to provide overtopping relief on Route 66 in a 100-year storm. Currently the 42-inch cannot convey a 100-year storm and floodwaters would inundate Route 66. A 78-inch casing will provide structural support for the 60-inch CMP.
A summary of bids received is below:
Bidder Bid
RTR Paving and Resurfacing $296,047
Woodruff Construction $301,660
Eagle Mountain Construction $323,212
Kinney Construction $345,343
Hunter Contracting Co $357,462
Citywide Contracting LLC $375,000
Capital Improvements LLC $395,595
LP's Excavating Inc. $410,947
A summary of bids received is below:
Bidder Bid
RTR Paving and Resurfacing $296,047
Woodruff Construction $301,660
Eagle Mountain Construction $323,212
Kinney Construction $345,343
Hunter Contracting Co $357,462
Citywide Contracting LLC $375,000
Capital Improvements LLC $395,595
LP's Excavating Inc. $410,947
Key Considerations:
The scope of the project includes the following:
• Replace existing 42-inch CMP culvert that drains area between Burlington Northern Santa Fe Railroad and Route 66 along the Rio de Flag with a 60-inch CMP enclosed in 78-inch casing. This will be done using a Jack and Bore approach to minimize traffic disturbance along Route 66.
• Install riprap basin energy dissipator at downstream end of 60-inch CMP in Rio de Flag.
• Replace existing 42-inch CMP culvert that drains area between Burlington Northern Santa Fe Railroad and Route 66 along the Rio de Flag with a 60-inch CMP enclosed in 78-inch casing. This will be done using a Jack and Bore approach to minimize traffic disturbance along Route 66.
• Install riprap basin energy dissipator at downstream end of 60-inch CMP in Rio de Flag.
Community Benefits and Considerations:
This project will ensure the citizens of Flagstaff safe usage of Route 66 during the 100-year storm event.
Community Involvement:
Inform
Consult
Involve
This project involves solving citizen and community flooding challenges from years of citizen information, citizen consultations, and citizen involvement regarding drainage issues.
Consult
Involve
This project involves solving citizen and community flooding challenges from years of citizen information, citizen consultations, and citizen involvement regarding drainage issues.
Expanded Options and Alternatives:
1. Approve the award as recommended.
2. Reject bids and readvertise the project which would delay the award and construction of the project to the next fiscal year.
2. Reject bids and readvertise the project which would delay the award and construction of the project to the next fiscal year.