Consideration and Approval of Service Agreement:  Supplemental Agreement No.2, Pulliam Airport Master Plan Improvements, Construction Services for the Westplex Taxilanes Reconstruction Project.

1) Approve Supplemental Agreement Number 2 with Kimley-Horn and Associates, Inc. in the amount of $421,369.00 subject to acceptance of a grant from the Federal Aviation Administration and the Arizona Department of Transportation, Multimodal Planning Division, Aeronautics.
2) Authorize the City Manager to execute the necessary documents.

Award of the Supplemental Agreement No. 2 will authorize provision of comprehensive construction phase services for reconstruction of all taxilanes in the Wesplex area in accordance with the Pulliam Airport Master Plan.

Subsidiary Decisions Points: Award of the agreement is subject to acceptance of a grant from the Federal Aviation Administration and ADOT Multi-modal Planning Division, Aeronautics, to be considered on a future agenda.

The project is budgeted in FY 13 in account No. 270-3776-783 in the amount of $3,433,050.  Based on bids, the FAA grant will provide 91.06% of total project funding, ADOT grant will provide 4.47% of funding with the City grant match of 4.47%.

Repair, Replace, Maintain infrastructure.

Yes - Council approved the original five year term Professional Design Services Agreement with Kimley-Horn & Associates on April 17, 2012.  Council also approved Supplemental Agreement # 1 for design of this project on December 4, 2012.

Approve Supplemental Agreement No. 2.  This will allow construction services work to proceed.
Do not approve Supplemental Agreement No.2.  This will halt work on the construction phase of the project.

On April 17, 2012, City Council approved an Agreement for Consulting Services with Kimley-Horn and Associates to provide design services for the Concrete Ramp Joint Repair project.  That staff report to Council indicated that Kimley-Horn had been selected and was to be retained for a five year period, and that future design elements would be presented for approval to Council, for FAA and ADOT Aeronautics grant awards as a Supplemental Agreement.  The Concrete Ramp Joint Repair Project has already been completed under the original agreement.  On December 4, 2012, Council approved Supplemental Agreement # 1 for award of design phase services for the Westplex Taxi Lanes Reconstruction project.  Design is nearing completion with construction anticipated to begin in June of 2013.
 
A Scope of Work and fee estimate for comprehensive construction administration, inspection and materials testing services for the Westplex Taxilanes Reconstruction project has been formulated, negotiated and agreed upon in accordance with FAA guidelines for Supplemental Agreement No. 2.  A copy of the Scope of Work and fee estimate is attached.
 
The project consists of removal and reconstruction of pavement on taxilanes for all hangars and tie-downs in the Westplex, and other related work. 

The pavement in the taxilane areas to be removed and replaced is the final remaining pavement on the airport which was constructed prior to utilization of performance graded asphalts.  The pavement is oxidized and has large transverse thermal cracks that require repeated patching and frequent maintenance.  Replacement of these pavements will enhance pilot safety and provide significant improvements to tenants renting hangar space.

Funding for Construction Phase Services is to be provided by Federal Entitlement and Discretionary grant funds from the U.S. Department of Transportation, Federal Aviation Administration and ADOT Multi-Modal.  The project is budgeted in FY 2013 in account number 270-3776-783 in the amount of $3,433,050.  Based on bids the FAA grant will provide 91.06% of total project funding, an ADOT grant will provide 4.47% of funding with the City grant match of 4.47%.  

The fee estimate attached to Supplemental Agreement # 2 is a not-to-exceed amount.  Total cost for this work will be made on a time and materials basis at the unit costs shown for actual work performed during construction.

Construction of the project will increase the utility and safety of operations at the airport. New pavements surrounding existing hangars will benefit general aviation tenants by providing improved access and easier maneuverability into leased storage units.



 

Involve - The project will require that tenants will not have access to their hangars during construction.  To minimize that inconvenience, the project will be constructed in three phases, with access restrictions limited to several hangars in each phase.  Tenants will be notified of the upcoming work by mail prior to construction.  In addition, mass e-mails will be sent to all tenants advising of the upcoming work.  During construction, weekly updates regarding progress and anticipated dates for reinstating hangar access will be posted on the City web site in order that tenants may be advised of construction progress.

Approve Supplemental Agreement No. 2.  This will allow the project to proceed in accordance with FAA and ADOT grant agreements.
Do not approve Supplemental Agreement No.2.  This will halt progress on the project.

05/07/13 - APPROVED - SLS