9.A.
City Council Meeting - FINAL
- Meeting Date:
- 04/15/2014
- From:
- Randall Groth, Project Manager
Information
TITLE:
Consideration and Approval of Contract: Rose St. 2010 Bond Improvements Project. (Contract for improvements on Rose St.)
RECOMMENDED ACTION:
-
1) Approve the construction contract with RTR Paving and Resurfacing, LLC in the amount of $1,403,358.00 including a $75,500 contract allowance and a contract time of 140 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $132,785.00 (10% of contract amount, less allowance);
3) Authorize the City Manager to execute the necessary documents.
Policy Decision or Reason for Action:
Award of the contract will authorize the construction of the Rose St. 2010 Bond Improvements project in accordance with the approved public improvement plans prepared by Turner Engineering, Inc. and Peak Engineering, Inc.
Subsidiary Decisions Points: The project is scheduled in the Capital 5-year plan for Division 24 and is funded in the FY 14 authorized budget.
Subsidiary Decisions Points: The project is scheduled in the Capital 5-year plan for Division 24 and is funded in the FY 14 authorized budget.
Financial Impact:
The project has a total project budget appropriation of $1,605,000 from the 2010 Street/Utility general obligation bond. The FY 14 budget is in the amount of $1,449,260 (acct. 403-09-421-3263-6).
The bid solicitation was published on the City website and twice in the Daily Sun. Nine bids were received on March 5, 2014 at the office of the City Purchasing Agent. A summary of bids received is included under Expanded Financial Considerations on Page 2.
The bid solicitation was published on the City website and twice in the Daily Sun. Nine bids were received on March 5, 2014 at the office of the City Purchasing Agent. A summary of bids received is included under Expanded Financial Considerations on Page 2.
Connection to Council Goal:
Repair, replace and maintain infrastructure (streets & utilities)
Has There Been Previous Council Decision on This:
The Council adopted the FY14 budget at a prior Council meeting.
Options and Alternatives:
1) Approve the award as recommended; or,
2) Reject approval of the award.
2) Reject approval of the award.
Background/History:
In November 2010, voters authorized up to $16.5 million in general obligation bonds to fund street and utility infrastructure replacements. Based upon condition ratings and age of the existing utilities and pavements, the Rose St. project has been identified for funding using a portion of the bond authorization.
Key Considerations:
The project will address street and utility work in Rose Street and Rose Avenue from Cedar Avenue to Fourth Street. The project will replace approximately 2,050 linear feet of sanitary sewer main, replace all sewer and water service lines, install new fire hydrants, construct a storm sewer system, construct new asphalt pavement with curb & gutter and new sidewalks.
Expanded Financial Considerations:
Below is a summary of the bids received:
*** Contractor recorded total amount incorrectly. This reflects the corrected total.
The Rose St. 2010 Bond Improvement Project is the final project funded by the 2010 voter authorized general obligation bond for street and utility infrastructure replacement . The bond program will have completed twelve projects and spent an estimated $14.4 million dollars for construction of improvements and $2.6 million for soft costs. The Rose St. project has a current total budget appropriation of $1,605,000.
If contingency funding is necessary, it is available from the following currently obligated funding; the $16.5 million 2010 Street/Utility Bond Improvements program, $400,000 of the Utility Aging Infrastructure budget and $100,000 from the Transportation Tax budget.
Contract Allowance is established to accommodate costs for unanticipated items of work and is included in the contract amount.
Change Order Authority establishes a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the City Council, authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount.
| Bidder | Bid |
| Consultant’s Estimate | 1,593,680.00; |
| RTR Paving | 1,403,358.00; |
| McDonald Brothers | 1,513,226.61; |
| Kinney Construction Services | 1,742,019.00; |
| LP's Excavating | 1,756,030.65; |
| Eagle Mtn. Construction | 1,765,248.52; *** |
| Standard Construction | 1,815,130.70; |
| C & E Paving | 1,877,000.00; |
| Capital Improvements LLC | 1,879,625.87; |
| BEC SW | 1,906,075.02. |
*** Contractor recorded total amount incorrectly. This reflects the corrected total.
The Rose St. 2010 Bond Improvement Project is the final project funded by the 2010 voter authorized general obligation bond for street and utility infrastructure replacement . The bond program will have completed twelve projects and spent an estimated $14.4 million dollars for construction of improvements and $2.6 million for soft costs. The Rose St. project has a current total budget appropriation of $1,605,000.
If contingency funding is necessary, it is available from the following currently obligated funding; the $16.5 million 2010 Street/Utility Bond Improvements program, $400,000 of the Utility Aging Infrastructure budget and $100,000 from the Transportation Tax budget.
Contract Allowance is established to accommodate costs for unanticipated items of work and is included in the contract amount.
Change Order Authority establishes a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the City Council, authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount.
Community Benefits and Considerations:
The community benefits of this project include:
- Aging clay sewer pipe and sewer services will be replaced to meet current standards
- Water services will be replaced
- The old strip pavement will be replaced with a full pavement with curb & gutter per standards
- Sidewalks and handicap ramps will be built
- A storm sewer system will be built
- Fire hydrants will be upgraded to meet current standards
Community Involvement:
Inform - On January 23, 2014, an email was sent to the Sunnyside Neighborhood Association providing an overview of the project scope and a working schedule. Contact information for the City's project manager was also included.
Involve - In October 2013, Temporary Entry Permit requests with a letter describing the work and including City contact information were sent to all property owners impacted by the project.
Empower - Voters authorized up $16.5 million in general obligation bonds in November 2010. The bonds are to fund street and utility infrastructure replacements.
Involve - In October 2013, Temporary Entry Permit requests with a letter describing the work and including City contact information were sent to all property owners impacted by the project.
Empower - Voters authorized up $16.5 million in general obligation bonds in November 2010. The bonds are to fund street and utility infrastructure replacements.
Expanded Options and Alternatives:
1) Approve the award as recommended. This would allow the project to be constructed in 2014.
2) Reject approval of the award. This option could delay the construction start and cause work to span two construction seasons, which would include a winter shutdown with temporary improvements in place and possibly increase project costs. The neighborhood would have a substantially longer duration of impact from construction activities.
2) Reject approval of the award. This option could delay the construction start and cause work to span two construction seasons, which would include a winter shutdown with temporary improvements in place and possibly increase project costs. The neighborhood would have a substantially longer duration of impact from construction activities.