9.C.
City Council Meeting - FINAL
- Meeting Date:
- 04/15/2014
- From:
- Trevor Henry, Project Manager
Information
TITLE:
Consideration and Approval of Contract: FUTS Arizona Trail, Route 66 to McMillan Mesa Project. (Approve construction contract with Tri-Com Corporation for construction of FUTS Arizona Trail, Route 66 to McMillan Mesa Project)
RECOMMENDED ACTION:
Award the construction contract to Tri-Com Corporation of Tempe, Arizona in the total award amount of $230,503.80, which includes $25,000.00 in contract allowance. The contract period is 90 calendar days; and
2) Authorize Change Order Authority to the City Manager in the amount of $20,500.00 (10% of the bid contract amount, less contract allowance) for unanticipated additional costs; and
3) Authorize the City Manager to execute the necessary documents.
2) Authorize Change Order Authority to the City Manager in the amount of $20,500.00 (10% of the bid contract amount, less contract allowance) for unanticipated additional costs; and
3) Authorize the City Manager to execute the necessary documents.
Policy Decision or Reason for Action:
Awarding the contract will authorize the construction of the FUTS Arizona Trail, Route 66 to McMillan Mesa project in accordance with the approved public improvements plans prepared by SWI, Inc.
Financial Impact:
The FUTS Arizona Trail, Route 66 to McMillan Mesa project is funded by the total budget appropriation of $283,438 for FY 14 from the Flagstaff Urban Trails Fund/BBB Fund (051-05-111-3003-5).
Connection to Council Goal:
Fund existing and consider expanded recreational services
Has There Been Previous Council Decision on This:
No previous Council decisions.
Options and Alternatives:
Approve the award as recommended
Reject the bids and direct staff to re-advertise the projectBackground/History:
The bid solicitations were published two times, March 2 and 9, 2014. Seven bids were received on March 27, 2014 at the office of the City Purchasing Agent. A summary of the bids received are:
|
Bidder |
Total |
| Engineer’s Estimate |
$ 295,290.00 |
| Tri-Com Corp. |
$ 230,503.80 |
| McCauley Construction Corp. |
$ 416,514.00 |
| R Bloom Underground Inc. |
$ 296,989.01 |
| RTR Paving and Resurfacing, Inc. |
$ 324,688.75 |
| Nickel Contracting |
$ 435,797.00 |
| McDonald Brothers |
$ 248,571.35 |
| Eagle Mountain Const. |
$ 290,797.00 |
Key Considerations:
The scope of the project includes approximately 3,500 linear feet of new trails compliant with the City's standards. The project will construct approximately 3,300 feet of an aggregate base course trail sections and about 200 feet of a concrete trail section. Included with the project are stormwater improvements, regulatory signs and striping.
Expanded Financial Considerations:
The work is a scheduled and funded Capital Improvement project. The FY 14 authorized budget of $283,438 for the FUTS Arizona Trail, Route 66 to McMillan Mesa account (051-05-111-3003-5) has adequate funding for construction of the improvements. The apparent low bid is 21.9% below the Engineer's Estimate.
Community Benefits and Considerations:
The project will complete a missing FUTS trail segment between the McMillan Mesa area and the Route 66 corridor. This trail is also part of the Arizona Trail, a National Scenic Trail that stretches for almost 800 miles across Arizona from Mexico to Utah.
Community Involvement:
The project is an element of the Flagstaff Urban Trails System Plan and Regional Bikeways Plans. The project is programmed in the City Five Year Capital Plan. A FUTS easement has been acquired from the affected property owners that will allow for the construction of the project.
Expanded Options and Alternatives:
Approve the award to the apparent low bidder as recommended.
Reject the bids and direct staff to re-advertise the project. The result would be a probable change in project costs (increase or decrease) and delay in project construction. May affect the FUTS easements that have been acquired for the project.