9.F.
City Council Meeting - FINAL
- Meeting Date:
- 06/17/2014
- From:
- Ryan Roberts, Utilities Engineering Manager
Information
TITLE:
Consideration and Approval of Contract: Sinclair Wash Sewer Interceptor Replacement Project (Approve contract with Eagle Mountain Construction, Inc. for Sinclair Wash Sewer Interceptor Replacement Project).
RECOMMENDED ACTION:
1) Award the construction contract to Eagle Mountain Construction, Inc. of Flagstaff, Arizona in the total award amount of $186,500.00 which includes $28,120.00 in contract allowance. The contract period is 60 calendar days; and
2) Authorize Change Order Authority to the City Manager in the amount of $10,000.00 (6% of the bid contract amount, less contract allowance) for unanticipated additional costs; and
3) Authorize the City Manager to execute the necessary documents.
Policy Decision or Reason for Action:
Awarding the contract will authorize the construction of the Sinclair Wash Sewer Interceptor Replacement Project in accordance with the approved public improvements construction plans prepared by Woodson Engineering, Inc
Financial Impact:
The Sinclair Wash Sewer Interceptor Replacement Project is funded by the total budget appropriation of $200,000 (FY14 and FY15 budget Annual Sewer Replacement Program Account #201-08-375-3220-0-4463).
Connection to Council Goal:
Repair, replace, maintain infrastructure (streets & utilities).
Has There Been Previous Council Decision on This:
None
Options and Alternatives:
1) Approve the award as recommended.
2) Reject the approval of the award and direct staff to re-advertise the project. This option would delay the construction start date and cause the work to be deferred until 2015.
2) Reject the approval of the award and direct staff to re-advertise the project. This option would delay the construction start date and cause the work to be deferred until 2015.
Background/History:
The bid solicitations were published two times, May 7 and 14, 2014 and a public pre-bid meeting was held on May 14, 2014. Four bids were received on May 21, 2014 at the office of the City Purchasing Agent. A summary of the bids received are attached for your review.
Key Considerations:
The scope of the project includes replacement of an existing 30” sewer interceptor line with associated manhole sections along the Sinclair Wash underneath San Francisco Street on Northern Arizona University campus. The Utilities Department has hired Woodson Engineering to research the failure of this sewer interceptor.
Construction impacts will be minimal (No traffic impacts or lane closures) as the replacement work lies entirely within the Sinclair Wash drainageway. This project has been discussed and coordinated with Northern Arizona University Facilities Services to minimize construction impacts to the University campus operations. Coordination with Northern Arizona Facilities Management will continue to be made for access to sewer manholes for sewer pump around connections.
Construction impacts will be minimal (No traffic impacts or lane closures) as the replacement work lies entirely within the Sinclair Wash drainageway. This project has been discussed and coordinated with Northern Arizona University Facilities Services to minimize construction impacts to the University campus operations. Coordination with Northern Arizona Facilities Management will continue to be made for access to sewer manholes for sewer pump around connections.
Expanded Financial Considerations:
Project expenditures will be funded by the current total budget appropriation of $200,000 from the Utilities Sewer Replacement program ( Account # 201-08-375-3220-0-4463).
Community Benefits and Considerations:
The project will replace an existing 30” sewer line that is damaged. The project will eliminate a sewer line back up condition and potential sanitary sewer overflow condition that exists within this area of the sewer system.
Community Involvement:
The City has contacted Northern Arizona University (NAU) to facilitate the sewer line and manhole replacement. Construction progress up-dates will be provided to NAU facilities services administration on the progress of the project.
Expanded Options and Alternatives:
- Approve the award as recommended.