Consideration and Approval of Contract: Fiscal Year 2014-2015 Service Partner Contract for Community Health and Human Services to be provided by United Way of Northern Arizona ("UWNA") (Approve Service Agreement with United Way of Northern Arizona in the amount of $293,750 for Fiscal Year 2014-2015).

The service contract, in summary, provides the allocation of funds to be used exclusively for assisting nonprofit entities located in Flagstaff in providing health and/or human services.

The recommended action approves the specific allocation of monies for FY 2014-2015 as reviewed and approved by the Board of Directors for UWNA.  Given the total fund allocation of $293,750 to UWNA, $249,688 will be allocated by UWNA utilizing a formal application process to various social service agencies and $44,062 for administrative fees for UWNA to administer the program.

A formal Request For Proposal ("RFP") process was conducted, in which one (1) response was received from UWNA.  Their proposal response was evaluated, utilizing the established evaluation criteria outlined in the RFP document, and was determined to be both responsible and responsive.

The initial contract term is for three (3) years, with the option to renew the contract for two (2) additional one (1) year periods.

If approved, the allocation and administrative costs will be paid from account code 001-09-402-1311-1-4273 (Service Partner Contracts), in FY 2014-2015.

 11. Effective governance

Yes, in June of 2009, Council approved a multi-year service contract, which expired June 30, 2012, with two (2) one (1) year options to extend.  The City is currently in the last extension year, which expires June 30, 2014.  

1.) Not provide any funding to UWNA. 
2.) Consider reducing the funding allocation and have UWNA submit information as to where the cuts would occur (in priority) and the impact of these proposed reductions.  

                                                                                          

Back in 1992, the City worked with UWNA to establish a program that allocates City funds to agencies that provide health and/or human services. Because of this program, the City of Flagstaff, UWNA, and the citizens of Flagstaff have benefited from that partnership for the allocation and disbursement of City of Flagstaff general funds for social services to be administered throughout the community.

As mentioned earlier, a formal RFP process was conducted to give other organizations an opportunity to submit a proposal as to how they would serve the City and its citizens, ensuring that City funds are used effectively to benefit targeted populations, and distributed through a volunteer driven and fair process and leveraged with multiple types of resources. 

An organization acting on behalf of the City to allocate funds for community health and human services is an arrangement that is very beneficial to the City and provides a “one stop shop” for the various social service agencies.  

None.

Approval of this contract will permit UWNA to distribute funds to those agencies that are able to provide the necessary health and human services identified as community goals.  The contract requires that a report/presentation be given by UWNA to Council shortly after the Board takes action to approve all funding allocations.

Involve and collaborate. The UWNA Board is a broad representative of the community and includes a participating provider. The Board sets the goals of the UWNA organization necessary to achieve their mission.  The Board continues to involve representatives from the public in review of the agencies activities.

                                                                                                                                                                                                       

None.