9.B.
City Council Meeting - FINAL
- Meeting Date:
- 07/01/2014
- From:
- Candace Schroeder, Senior Procurement Specialist
Information
TITLE:
Consideration and Approval of Payment: Annual Computer Hardware and Software Maintenance and Support Services.
RECOMMENDED ACTION:
Authorize the payment in the amount of $562,101.09, plus applicable sales tax, to:
1) ERP - Financial Applications - $151,000.00
2) SHI Software - Microsoft Enterprise Agreement - $135,000.00
3) Intergraph Public Safety, Inc. - Maintain the map and corresponding DB for system - $196,428.08
4) SIRSI - Online Library Catalog 4/1-3/31 - $79,673.01
1) ERP - Financial Applications - $151,000.00
2) SHI Software - Microsoft Enterprise Agreement - $135,000.00
3) Intergraph Public Safety, Inc. - Maintain the map and corresponding DB for system - $196,428.08
4) SIRSI - Online Library Catalog 4/1-3/31 - $79,673.01
Policy Decision or Reason for Action:
-
Policy Decision or Reason for Action:
- Annual payments are issued to provide ongoing software licensing support and maintenance as necessary.
- The attached schedule outlines the anticipated expenditures for fiscal year 2015.
-
Decision Points:
- Annual purchase orders provide for the means to conduct day-to-day activities of the City without delay.
Financial Impact:
- Purchases are budgeted in the department/divisions general administration
Connection to Council Goal:
- Repair, replace and maintain infrastructure - The action is required to assure continual service
Has There Been Previous Council Decision on This:
Yes
Options and Alternatives:
1) Approve the recommended action as submitted; 2) Present to Council the hardware and software maintenance support services exceeding the bid threshold on an individual basis.
Background/History:
For the past five years, Purchasing has presented a comprehensive master listing outlining most computer hardware and software maintenance and support services. City staff's recommendation is to receive payment authorization as one action item at the onset of the fiscal year. During the current fiscal year we have expended to date $559,780.52 to the various vendors as outlined in the attached schedule.
Key Considerations:
Hardware and Software maintenance and support services are being acquired from designated vendors we purchased the computer hardware and software from.
Expanded Financial Considerations:
Ongoing maintenance and support services assure the City the latest product enhancements and technical support that is critical in support of the City's computer infrastructure.
Community Benefits and Considerations:
No
Community Involvement:
Inform.
Council Action:
06/18/2013 - EAB - Approved