Consideration and Approval of Cooperative Contract: Consideration to enter into an Intergovernmental Agreement (IGA) for cooperative purchasing services with five (5) agencies that are members of the Flagstaff Alliance for the Second Century (FASC), as follows:  Flagstaff Unified School District, Northern Arizona University, Coconino County, City of Flagstaff and Coconino County Community College. 

Approve the IGA for cooperative purchasing services and authorize the Mayor to sign the IGA on behalf of the City of Flagstaff.     

Consideration of this IGA will provide procurement related opportunities to sponsor, conduct and/or administer a cooperative agreement for the procurement or disposal of any materials, services or construction.   Reduced fiscal resources have created an environment that supports increased and greater levels of cooperation for the procurement of various materials, services and construction. The proposed IGA establishes procedures for the FASC to participate in procurement related activities and encourages FASC cooperation whenever possible to increase purchasing power and can provide better value in the expense of public resources.  

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Effective governance

Back in September of 1994, the City Council and five (5) participating members of the FASC (Flagstaff Unified School District, Northern Arizona University, Coconino County, City of Flagstaff and Coconino County Community College), approved the first IGA put in place for cooperative purchasing services for a ten (10) year period; which expired in September of 2004.  The IGA was renewed by all five (5) participating members of the FASC for an additional ten (10) year period; which expired in September of 2014.  All five (5) participating members of the FASC are in agreement to renew this IGA for another ten (10) year period and each member is taking this IGA to their respective Council or Board for formal action and the IGA shall be executed in counterpart.  

1.)  The City Council may approve this IGA. 
2.)  The City Council may decline to enter into this new IGA.

This IGA was first approved by all of the five (5) participating members of the FASC (Flagstaff Unified School District, Northern Arizona University, Coconino County, City of Flagstaff and Coconino County Community College) back in September of 1994 for a ten (10) year period.  Then in September of 2004, this IGA was renewed for another ten (10) years through September of 2014 and is now expired.  All five (5) participating members of the FASC are interested in renewing this IGA for another ten (10) year period; which would expire in September of 2024. 

The ultimate goal of this IGA is to lower contract pricing through volume bidding that help leverage our purchasing power and to obtain maximum service quality provided by contracted vendors.  Other objectives are to reduce duplication of bidding efforts, to provide for monthly networking opportunities and to improve the efficiency and effectiveness of the public procurement process.

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This IGA will allow participating members of the FASC to pool their resources in an effort to lower contract pricing through volume bidding that help leverage our purchasing power and to obtain maximum service quality provided by contracted vendors. In addition, this IGA will allow for more efficient use of personnel through the reduction of duplication of bidding efforts.

Inform