Skip to main content

AgendaQuick™

View Agenda Item

Back to View Meetings Back to Agenda
Previous Item Next Item
13.D.
City Council Meeting - FINAL
Meeting Date:
03/17/2015
From:
Steve Zimmerman, Parks Manager

Information

TITLE:

Consideration and Approval of Contract: Consideration to award contract for Portable Chemical Toilets (Enter contract with First Class Sanitation to supply and service portable chemical toilets).

RECOMMENDED ACTION:

    Accept the lowest responsive and responsible bid from First Class Sanitation of Flagstaff, to supply and service Portable Chemical Toilets at the prices shown on the attached bid tabulation. 

Executive Summary:

In February, 2015, the bid for Portable Chemical Toilets was sent out to three (3) vendors, with one vendor acknowledging receipt and interest in bidding.  The City received one (1) bid for supplying and servicing the City's Portable Chemical Toilets. The only responsive bidder was First Class Sanitation, a local vendor.

This bid will supply the City of Flagstaff with portable chemical toilets for a period of two years, with the option to renew for three additional years, one year at a time, by mutual agreement between the City and First Class Sanitation.The base monthly price includes three (3) cleanings per week, with additional cleanings being charged per occurrence.

The portable chemical toilets are put into various City parks and the contract is also used by the Solid Waste Section at the Landfill and used by Community Events for various city sponsored events. 

Financial Impact:

The Parks Section has $32,572.00 (001-06-155-0561-5-4245) and $33,826.00 (001-06-155-0567-5-4245) budgeted for the Portable Chemical Toilet rentals.  Solid Waste (Landfill) has $1,800.00 (211-06-165-0631-0-4215) budgeted for two portable chemical toilets located at the Landfill.  Community Events has $2,400.00 (001-06-156-0583-5-4245) for various city sponsored events.

Connection to Council Goal and/or Regional Plan:

COUNCIL GOALS: 
Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
REGIONAL PLAN: 
Recreation
Goal REC.1. Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails.

Has There Been Previous Council Decision on This:

No

Options and Alternatives:

  1. Award contract as recommended
  2. Not award the bid and not provide the Portable Chemical toilets at parks and events.
  3. Build restroom facilities at park locations that utilize these services. The construction cost and maintenance of these new facilities outweighs the rental and servicing of these portable chemical toilets even when the Life/Cycle Cost is taken into consideration.

Per Site Cost - Parks only

 
Construction of a three unit restroom facility     $124,000
Ongoing Cost (annual)                                      
  $  17,200
Current Annual Cost per Site (portables)
 
  • Seasonal (8 months)                                    
  • Year Round                                                   

Life/Cycle Cost for facility

$    2,300
$    6,200

 
Seasonal (8 months)                                               54 years
Year Round                                                          20 years

Background/History:

The portable chemical toilets are put into various City parks, used by the Solid Waste Section at the Landfill and used by Community Events for various city sponsored  events.

Key Considerations:

This is a low cost option to provide toilet services at parks where toilet facilities would otherwise not be provided.

Community Benefits and Considerations:

These units are located on a year round and/or seasonal basis at various park locations and at the Landfill.

Community Involvement:

Inform

Attachments