Consideration and Approval of Contract:  Construction contract with TSG Constructors, LLC in the amount of $1,540,765.00  (Bushmaster Park Improvement Project)

1) Approve the construction contract with TSG Constructors, LLC in the amount of $1,540,765.00 (which includes a $59,265 contract allowance) and a contract time of 120 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $122,160.00 (8% of the contract amount);
3) Authorize the City Manager to execute the necessary documents

Construction of identified improvements will implement the collaborative efforts between various community groups and the City to address public safety and health concerns dating back to 2011. Public outreach forums were held, surveys compiled, studies completed and open communication with the public identified the needs in the park to improve public safety, health, social behavior and recreational activities. Completion of this project will improve these conditions for the entire community. 

Award of this contract will authorize the construction of the Bushmaster Park Improvements Project, 3150 N. Alta Vista Drive, in accordance with the approved park improvement plans prepared by The WLB Group, Inc. dated March 12, 2015. The project area is approximately 7 undeveloped acres located on the east side of Bushmaster Park.

The 1996 Parks & Recreation Bond allowed for the issuance of General Obligation Bonds for park improvements identified in the bond. Bed, Board and Booze (BBB) Recreation tax funds will also be used to support the construction.

The project has a total FY 15 budget appropriation in the BBB Recreation fund of $1,666,460.  Of this, $1.1 million is provided through a General Obligation bond issuance and the remaining funds are provided from BBB Recreation.  The General Obligation bond will be repaid through secondary property taxes as authorized by the voters in 1996.

 

Yes.
01-21-2014.  Council approval of Ordinance 2014-03, Allowing for the sale of $1.1 M in General Obligation bonds to support this project.
01-28-2014   Council Work Session for presentation of Bushmaster Concept Design Report.
06-14-2014.  Council adoption of the FY2015 Budget which included this project.

1) Approve the award as recommended. Approval will allow the work to move forward in calendar year 2015 or;
2) Reject approval of the award. This would delay the project. If rejection occurs, possible options include:
- Re-advertise the project and open new bids
- Suspend or cancel the project

These planned improvements are the direct result of a collaborative effort between various community groups and the City to address public safety and health concerns dating back to 2011. In 2012, an internal committee comprised of City staff from various departments was assembled by the City Manager to identify the stakeholders who would have a vested interest in the park and the underlying issues. With the coordinated effort and input from these stakeholders the Bushmaster Park Improvement Project was created.

The park improvements consists of constructing new parking areas, a new playground with ADA accessibility, a new amphitheater area with a large group ramada, a concrete roller rink, a new adult fitness area, a new restroom building, grading of all necessary retention and detention basins for the project, site lighting, and new landscaping. Access on the east side will be added with the construction of a new bridge over the Fanning Wash from N. Thomas Dr.

Staff solicited for construction bids on April 19 and April 26, 2015. Six bids were received by the opening date of April 30, 2015, and TSG Constructors were determined to be the lowest responsive responsible bidder. Staff determined to utilize a deductive alternative in the amount of $45,500 in order to include a change order amount of $59,265.00. A bid tabulation with the deductive alternate and change order amount is summarized below in the Expanded Financial Considerations.

 

This project will help address the concerns identified by the Bushmaster Community Block Watch Group, community groups and two surveys (Crime Prevention Through Environmental Design Survey, A Beautiful Life – Hermosa Vida – Nizhoni lina – Summer 2010).

• Community Concerns
  • Safety
  • Accessibility
  • Community Health
  • New Facilities
  • Dog Park
  • Stormwater

Below is a summary of the bids received. The $1,675,441.00 engineer’s estimate includes $1,600,441.00 for improvements plus 4.7% ($75,000) for the contract allowance.

Engineer's Estimate: $1,675,441.00
Contractor	Bid	Deductive Alt	Contract Allowance	Total
TSG Constructors	$   1,527,000.00	$        (45,500.00)	$                  59,265.00	$  1,540,765.00
Woodruff	$   1,599,099.50	$        (45,500.00)	$                  59,265.00	$  1,612,864.50
Eagle Mtn	$   1,615,731.60	$        (45,500.00)	$                  59,265.00	$  1,629,496.60
Tri-Com Corp	$   1,638,966.85	$        (45,500.00)	$                  59,265.00	$  1,652,731.85
Sky Construction	$   2,190,242.06	$        (45,500.00)	$                  59,265.00	$  2,204,007.06
Capital Imp.	$   2,468,000.00	$        (45,500.00)	$                  59,265.00	$  2,481,765.00

 The community benefits from this project will include:

• Improved bridged access
• ADA accessible playground
• New restroom facilities
• New parking lots
• New ramada
• Roller rink
• Outdoor exercise area

Inform, Involve:
The community has been  informed and involved throughout this process through a series of public outreach meetings, public service announcements (PSA’s) and social media.

• Community Outreach
  • Public Outreach – March 27^th, April 10^th, May 15^th, 2013
  • PSA’s through newspaper & radio, City website, Recreation Services and SEMS Facebook and Bushmaster Community Block Watch website
  • Concept plan posted on City website for comment period
  • Final draft plan posted on city website and Bushmaster Community Block Watch website

Collaborate:
Collaboration has involved many stakeholders from the community and city staff:

•  Community Partners
  • Dr. Charles Hammersley, Professor, NAU, Parks & Recreation Management Program
  •  Lisa Jane Hardy, Ph.D. Research Assistant Professor, Department of Anthropology Fellow, Interdisciplinary Health Policy Institute, Northern Arizona University
  • Bushmaster Community Block Watch Group
  • North Country Healthcare
  • Hermosa Vida – Change Action Network (C.A.N.)
  • Coconino County Health District
  • Parks & Recreation Commission