9.A.
City Council Meeting - FINAL
- Meeting Date:
- 04/19/2016
- Co-Submitter:
- Damian Gallegos
- From:
- Barney Helmick, Airport Director
Information
TITLE:
Consideration and Approval of Contract: Airport Master Plan Update and Aeronautical Geographical Information System (AGIS) Survey Contract.
RECOMMENDED ACTION:
Approve the contract with Coffman and Associates to update the Airport Master Plan and provide a Aeronautical GIS Survey. The contract is in the amount of $520,684. This will allow the City to go through a public process to plan for the future of the Flagstaff Airport.
Executive Summary:
The Federal Aviation Administration (FAA) requires airport sponsors to vet their grant requests through a Master Planning process. This process assures the FAA that the sponsor has public input, and the grant award matches future growth needs of the airport. The Airport Master Plan will include existing inventory, future growth of enplanements and traffic. It will also include an official Airport Layout Plan ( ALP map), as well as a list of short, medium and long range projects. The ALP is now required to be in an electronic format to allow updates. With the Aeronautical Geographical Information System (AGIS) survey, we will be able to do the electronic updates with in house staff.
Financial Impact:
The City has accepted a Grant with the FAA to cover 91.06% of the $520,684. ADOT Aeronautics will cover 4.47% ($25,104) with the City of Flagstaff covering the remaining 4.47% ($25,104). This project is budgeted in FY 2016 in account 221-07-222-3334-0-4421 in the amount of $600,000.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
2) Provide a well-managed transportation system
3) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans
4) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments
5) Improve the economic quality of life for Flagstaff through economic diversification, and by fostering jobs and programs that grow wages and revenues
Regional Plan
The Airport Master Plan is an extensive plan that will look to future needs of the City of Flagstaff in terms of growth, needs of the airport, the surrounding area, and the community. This will incorporate the current regulations of the City of Flagstaff as well as the future growth needs. We will have community involvement regarding this Master Plan and meetings will be set up for public participation.
Has There Been Previous Council Decision on This:
On September 1 2015 the City Council approved the FAA Airport Master Plan Update with AGIS and ALP grant agreement for this project.
Options and Alternatives:
The grant for this project has been approved, the options are to approve this contract and continue with the Grant of disapprove and return the Grant.
Background/History:
In 2004 the Airport undertook the last Master Plan project which outlined key projects like the runway extension and the Aircraft Rescue Fire Fighter facility. The FAA recommends that the Master Plan be updated close to every five years or when projects list are close to completion. When the last Master Plan was completed the City was working to lengthen the runway to accommodate jet traffic. At that time team charters had to be bused to Phoenix to fly out because the runway was not long enough. There were less than half the amount of passengers at that time as is currently flying out of Flagstaff. We went from turbo-prop aircraft with 19 seats, to today we have 50 seat jets. With in the next two years we will see aircraft with 70+ seats which will add strain to our existing terminal and terminal parking. The last Master Plan list is almost exhausted. The direction of the airport needs to be redefined to better meet the public needs.
Key Considerations:
A formal solicitation was posted for this project as of August 30, 2015. The solicitation closed as of October 1, 2015 with a total of four firms supplying their Statement of Qualifications for this project. A panel of five evaluator's scored the proposals, one of which was from the City of Scottsdale airport. The other four were City of Flagstaff employees. After scoring the proposals, Team Presentations were set up with the two highest scoring firms. The presentations were held on December 18, 2015. At that time, we had a clear highest scoring firm by the name of Coffman & Associates. The City of Flagstaff was then tasked to have an independent estimate done per FAA regulations. A detailed scope of work and an estimated fee schedule was requested and obtained by Coffman & Associates. The fees were in line with the independent estimate previously done. In March 2016, it was decided to send the proposal to Mayor Nabours and City Council for approval of the contract.
Expanded Financial Considerations:
The approved grant (FAA and ADOT) will cover 95.53% of the total cost for this Airport Master Plan.
Community Benefits and Considerations:
This project will have members of the Regional Plan on the committee as well as key stakeholders and public to discuss the options.
Community Involvement:
This project will involve public impute meetings to get feedback on ideas, projects and the future of the airport. It will also involve key stakeholders on a committee to guide the project plans.
Expanded Options and Alternatives:
Approve the contract for the Airport Master Plan with Updated Aeronautical Survey or not approve the contract.