10.D.
City Council Meeting - FINAL
- Meeting Date:
- 04/19/2016
- From:
- David Pedersen, Capital Improvements Project Manager
Information
TITLE:
Consideration and Approval of Contract: Sunnyside Phase V-C Improvement Project. (Approval of a road-construction contract in Sunnyside).
RECOMMENDED ACTION:
1) Approve the construction contract with RTR Paving and Resurfacing, Inc. in the amount of $615,077.70 with a contract period of 135 calendar days;
2) Approve a contract allowance of $60,000 to cover the potential costs associated with unanticipated or additional items of work;
3) Authorize Change Order Authority for the City Manager in the amount of $61,508 (10% of the contract amount);
4) Authorize the City Manager to execute the necessary documents.
2) Approve a contract allowance of $60,000 to cover the potential costs associated with unanticipated or additional items of work;
3) Authorize Change Order Authority for the City Manager in the amount of $61,508 (10% of the contract amount);
4) Authorize the City Manager to execute the necessary documents.
Executive Summary:
Award of this contract to RTR Paving and Resurfacing, Inc. will provide an agreement for the construction services for the Sunnyside Phase V-C Improvement Project. The scope of this project will include five (5) blocks of the Sunnyside Neighborhood (Attachment 1). Currently, these streets have deteriorated road surfaces, an absence of sidewalks, curb and gutter, and inadequate stormwater drainage. Roadways included in this project will be completely reconstructed. Improvements within the scope of this project will tie into the adjacent street improvements which have already been completed.
This project is scheduled in the Capital Five-Year Plan and is funded by Highway User Revenue Funds (HURF) for FY2016.
This project is scheduled in the Capital Five-Year Plan and is funded by Highway User Revenue Funds (HURF) for FY2016.
Financial Impact:
The project has a total FY2016 budget appropriation of $825,000 in account 040-06-162-3078-6.
Connection to Council Goal and/or Regional Plan:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
6) Provide a well-managed transportation system
6) Provide a well-managed transportation system
Has There Been Previous Council Decision on This:
The Council adopted the FY2016 budget at the 16 June 2015 Council meeting and this appropriation was included in said budget. City Council has previously authorized completed Sunnyside improvement phases.
Options and Alternatives:
- Approve the award as recommended. Approval will allow the work to move forward in calendar 2016 or;
- Reject approval of the award. This would delay the project. If rejection occurs, possible options include:
- re-advertise the project and open new bids;
- suspend or cancel the project.
Background/History:
The Sunnyside Neighborhood has undergone numerous phases of public improvements that included construction of concrete sidewalk, curb and gutter, parkway and driveway construction, asphalt street reconstruction, and underground utility upgrades. Phase V-C will be funded as a result of accumulated funds from lot sales at the Flagstaff Auto Park. Attachment 1 illustrates the Phase V-C project area.
The project area is located in the south central portion of the Sunnyside Neighborhood and is bound to the north by Third Avenue, to the south by First Avenue, to the east by East Street, and to the west by Izabel Street. The project scope includes construction of ADA-accessible concrete sidewalk, curb and gutter, parkways and driveways, asphalt street reconstruction, and stormwater catch basins on Third Avenue to mitigate localized surface drainage issues and improve conveyance of storm drainage through the neighborhood.
On March 3, 2016, staff posted and Invitation for Bids (IFB) for construction services. The bid was also advertised in the local newspaper on March 6th and March 13th. On March 24, 2016 (due date), five bids were received and opened. After review of all bids received, RTR Paving & Resurfacing's bid was deemed to be the lowest responsive and responsible. Bids received are as followed:
RTR Paving & Resurfacing: $615,077.70
Eagle Mountain Construction: $661,519.25
Kinney Construction Services: $671,195.00
Standard Construction Company: $790,776.25
Woodruff Construction: $828,913.00
The project area is located in the south central portion of the Sunnyside Neighborhood and is bound to the north by Third Avenue, to the south by First Avenue, to the east by East Street, and to the west by Izabel Street. The project scope includes construction of ADA-accessible concrete sidewalk, curb and gutter, parkways and driveways, asphalt street reconstruction, and stormwater catch basins on Third Avenue to mitigate localized surface drainage issues and improve conveyance of storm drainage through the neighborhood.
On March 3, 2016, staff posted and Invitation for Bids (IFB) for construction services. The bid was also advertised in the local newspaper on March 6th and March 13th. On March 24, 2016 (due date), five bids were received and opened. After review of all bids received, RTR Paving & Resurfacing's bid was deemed to be the lowest responsive and responsible. Bids received are as followed:
RTR Paving & Resurfacing: $615,077.70
Eagle Mountain Construction: $661,519.25
Kinney Construction Services: $671,195.00
Standard Construction Company: $790,776.25
Woodruff Construction: $828,913.00
Key Considerations:
Design and construction of the Phase V-C improvements will provide a wide range of public improvements in an otherwise unimproved area of the Sunnyside Neighborhood. Within the project area there are no walkable sidewalks to separate pedestrians from vehicular traffic, localized drainage issues which effect property owners, and unimproved driveway ramps and degraded asphalt roadway.
The contract scope of services stipulates the contract duration for construction is 135 days. Construction is programmed for summer 2016.
The contract scope of services stipulates the contract duration for construction is 135 days. Construction is programmed for summer 2016.
Community Benefits and Considerations:
The community benefits of this project include:
- Replacement of a degraded asphalt roadway with a new asphalt pavement, including curb and gutter;
- ADA-accessible sidewalks and ramps;
- Fire hydrant replacement to meet the current standards;
- New stormwater catch basins and infrastructure to alleviate poor surface drainage;
- Water meter replacement and two-inch copper waterlines for future implementation;
- Mailbox replacement.
Community Involvement:
Community involvement has been multi-faceted. Nearly all on-site property owners have had at least one discussion with the Capital Improvement Project Manager regarding the project. Additionally, Capital Improvement Staff has presented to the Sunnyside Neighborhood Association the scope and objectives of the project.
The Capital Improvement Project Manager has and will continue to work alongside franchise utilities to coordinate relocations and relevant project workings.
The Capital Improvement Project Manager has and will continue to work alongside franchise utilities to coordinate relocations and relevant project workings.