10.A.
City Council Meeting - FINAL
- Meeting Date:
- 05/17/2016
- From:
- Christine Cameron, Project Manager III
Information
TITLE:
Consideration and Approval of Intergovernmental Agreement: Arizona Department of Transportation Intergovernmental Agreement for the Frontage Road 40 (Old Route 66) Overlay Project.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement/Joint Project Agreement (IGA/JPA) between the City of Flagstaff and Arizona Department of Transportation (ADOT) for the use of Federal Surface Transportation Program (STP) funding in the amount of $1,212,000 and City funds in the amount of $73,260 for the construction of the Frontage Road (FR) 40 Overlay Project.
Executive Summary:
Council's approval of this agreement will allow for the City to utilize Federal Surface Transportation Program funding and City of Flagstaff Road Repair and Street Safety (RRSS) funding for the rehabilitation of a severely degraded section of roadway in east Flagstaff.
Financial Impact:
The current total estimated cost for the construction of the project is $1,285,260.The cost will be shared by the City and ADOT in accordance with the following percentages:
ADOT - 94.3% $1,212,000
City of Flagstaff - 5.7% $73,260
ADOT's portion is Federal STP funding, the City’s match of $73,260 will be allocated from account #040-06-162-3303-0, which has an anticipated FY 17 budget of $148,700, and any construction overage will be allotted from account #046-06-116-3359-6, which has an anticipated FY 17 budget of $700,000.
ADOT - 94.3% $1,212,000
City of Flagstaff - 5.7% $73,260
ADOT's portion is Federal STP funding, the City’s match of $73,260 will be allocated from account #040-06-162-3303-0, which has an anticipated FY 17 budget of $148,700, and any construction overage will be allotted from account #046-06-116-3359-6, which has an anticipated FY 17 budget of $700,000.
Connection to Council Goal and/or Regional Plan:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
-Maintain existing infrastructure by investing in ongoing maintenance and operations to get closer to target conditions.
-Maintain existing infrastructure by investing in ongoing maintenance and operations to get closer to target conditions.
Has There Been Previous Council Decision on This:
Yes, Council approved the IGA/JPA agreement for the use of STP and City funding for the design portion of the project at the June 3, 2014 Council Meeting.
Options and Alternatives:
1. Approve the agreement as recommended. Approval will allow the project to be constructed in the summer of 2017.
2. Reject the agreement.
a. Direct City staff to abandon construction of the overlay improvements on FR 40.
b. Direct staff to fund 100% of the construction costs from the RRSS Program funding.
i. This direction would reduce the amount of RRSS funding for other City project areas.
2. Reject the agreement.
a. Direct City staff to abandon construction of the overlay improvements on FR 40.
b. Direct staff to fund 100% of the construction costs from the RRSS Program funding.
i. This direction would reduce the amount of RRSS funding for other City project areas.
Background/History:
The FR 40 Overlay Project area is located south of the Flagstaff Mall and extends from El Paso Flagstaff Road to a point 9,200 linear feet to the east. This frontage road is also a section of Historic Route 66. The roadway ownership was transferred from ADOT to the City of Flagstaff in 2004 as part of a Route Transfer. At that time, the roadway became the maintenance responsibility of the City. Design fees in the amount of $158,000 have already been approved and expended for the project.
Key Considerations:
STP funding is provided through the Federal Highway Administration and State of Arizona and will be applied to the project's construction. The City of Flagstaff was granted self-administration for design and ADOT will administer construction of the project. This IGA/JPA outlines the terms and conditions of the agreement as well as the City's and ADOT's responsibilities during the construction stage.
This section of FR 40 is currently a deteriorated roadway surface that has large cracks and potholes. It has an Overall Condition Index (OCI) rating of 28.4 out of 100 as determined by City of Flagstaff Public Works. This project will provide an improved roadway surface for the traveling public and improved shoulder for bicyclists/pedestrians. This STP funding reduces the City's overall burden for funding these improvements and increases the remaining fund balance for the RRSS program.
This section of FR 40 is currently a deteriorated roadway surface that has large cracks and potholes. It has an Overall Condition Index (OCI) rating of 28.4 out of 100 as determined by City of Flagstaff Public Works. This project will provide an improved roadway surface for the traveling public and improved shoulder for bicyclists/pedestrians. This STP funding reduces the City's overall burden for funding these improvements and increases the remaining fund balance for the RRSS program.
Expanded Financial Considerations:
The current total estimated cost for the construction of the project is $1,285,260.The cost will be shared by the City and ADOT in accordance with the following percentages:
ADOT - 94.3% $1,212,000
City of Flagstaff - 5.7% $73,260
ADOT's portion is Federal STP funding, the City's portion is transportation funding (account #040-06-162-3303-0) and RRSS funding (account #046-06-116-3359-6). The City is responsible for costs above the $1,285,260 funding limit.
ADOT - 94.3% $1,212,000
City of Flagstaff - 5.7% $73,260
ADOT's portion is Federal STP funding, the City's portion is transportation funding (account #040-06-162-3303-0) and RRSS funding (account #046-06-116-3359-6). The City is responsible for costs above the $1,285,260 funding limit.
Community Benefits and Considerations:
This project will provide an improved roadway surface for the traveling public and an improved shoulder for bicyclists/pedestrians. This STP funding reduces the City's overall burden for funding these improvements and increases the remaining fund balance for the RRSS Program.
Community Involvement:
Community involvement related to this project has been coordinated by the City of Flagstaff and ADOT. Community partners such as the Coconino National Forest, State Land Department, Arizona Game and Fish, as well as adjacent residential communities (i.e. Rain Valley area) were contacted during the design stage to inform them of the project's goals and to solicit comments.
Expanded Options and Alternatives:
1. Approve the agreement as recommended. Approval will allow the project to be constructed in the summer of 2017.
2. Reject the agreement.
a. Direct City staff to abandon construction of the overlay improvements on FR 40.
b. Direct staff to fund 100% of the construction costs from the RRSS Program funding.
i. This direction would reduce the amount of RRSS funding for other City project areas.
2. Reject the agreement.
a. Direct City staff to abandon construction of the overlay improvements on FR 40.
b. Direct staff to fund 100% of the construction costs from the RRSS Program funding.
i. This direction would reduce the amount of RRSS funding for other City project areas.