9.C.
City Council Meeting - FINAL
- Meeting Date:
- 07/05/2016
- Title:
- Solid Waste Collection Vehicle (3) Purchase Request
- Co-Submitter:
- Jeremy Floyd
- From:
- Gregory Conlin, Public Works Manager - Fleet Services
Information
TITLE:
Consideration and Approval of Purchase: Purchase of two (2) Commercial Front Load Refuse Trucks and one (1) Residential Side Load Refuse Truck from Rush Truck Center Arizona through the Cooperative Purchase Agreement with the City of Tempe, Contract # T15-097-01.
RECOMMENDED ACTION:
Approve the purchase of two (2) Commercial Front Load Refuse Trucks in the amount of $261,268.22 each and one (1) Residential Side Load Refuse Truck in the amount of $266,767.51 for a total purchase amount of $ 789,303.95 from Rush Truck Center Arizona through the Cooperative Purchase agreement with the City of Tempe, Contract #T15-097-01.
Executive Summary:
The Solid Waste Commercial and Residential Programs use these trucks daily to collect commercial and residential refuse and recyclable materials. The purchase of these trucks has been approved by the Fleet Management Committee; the trucks that are being replaced meet the City's Fleet Management replacement criteria. The Equipment warranty and services are supported locally in Flagstaff by Rush (Peterbilt) Truck Centers Arizona.
Financial Impact:
The Solid Waste Commercial and Residential Programs have $ 744,500 budgeted in the Fleet Capital line item for the replacement of these trucks in FY 2017 in accounts 211-06-166-0641-0-4401, 211-06-166-0646-0-4401 and 211-06-166-0648-0-4401. The balance will come from Solid Waste account 211-06-165-0630-0-4410.
Connection to Council Goal:
COUNCIL GOAL:
3. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
3. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
Has There Been Previous Council Decision on This:
No. These trucks are budgeted FY 2017 and are replacement trucks for Solid Waste Collection Operations.
Options and Alternatives:
Option 1. Approve the City of Tempe's Cooperative purchase agreement (#T15-097-01) with Rush Truck Center Arizona for the purchase of two (2) Commercial Front Load Refuse Trucks and one (1) Residential Side Loader Refuse Truck.
Option 2. Conduct our own competitive bid process.
Option 3. Attempt to acquire used parts and service resources (in the case of American LaFrance equipment) from independent vendors and internal resources to keep our aging equipment in service.
Background/History:
During the annual budget process for 2015-2016, Solid Waste was approved to purchase four collection vehicles, which were approved by the City Council for purchase in March of 2016. The purchase of these three proposed collection vehicles were approved in the Fiscal Year 2016-2017 equipment replacement budget and provide for the sustainable operation of Solid Waste Collection services.
All of the trucks being considered for replacement meet the City's Fleet Management criteria for replacement for mileage/hours used and life to date costs. All proposed fleet purchases were approved by the Fleet Management Committee for replacement. Access to parts and diagnostic support has become more challenging for the equipment to be replaced and the Fleet Management Committee used the appropriate criteria such as life to date repair costs to score and approve these replacement requests.
The four (4) Solid Waste vehicles approved for replacement in February and ordered in March were planned and budgeted for in the fiscal year 2016 budget and the three (3) Solid Waste vehicles under consideration for fiscal year 2017 were appropriately planned and budgeted.
All of the trucks being considered for replacement meet the City's Fleet Management criteria for replacement for mileage/hours used and life to date costs. All proposed fleet purchases were approved by the Fleet Management Committee for replacement. Access to parts and diagnostic support has become more challenging for the equipment to be replaced and the Fleet Management Committee used the appropriate criteria such as life to date repair costs to score and approve these replacement requests.
The four (4) Solid Waste vehicles approved for replacement in February and ordered in March were planned and budgeted for in the fiscal year 2016 budget and the three (3) Solid Waste vehicles under consideration for fiscal year 2017 were appropriately planned and budgeted.
Key Considerations:
With this purchase the Solid Waste Section will have ten (10) Peterbilt cab/chassis' in their Fleet. The City of Flagstaff and Fleet Services have had a long working relationship with Rush (Peterbilt) Truck Centers here in Flagstaff and they will be able to provide warranty and post warranty repair if needed. Having additional local resources to support our Sections is a direct connection to supporting Council's goal of providing "sustainable and equitable" services to our population. Fleet Services will also be authorized to perform warranty repair on these refuse bodies and be eligible for reimbursement.
Expanded Financial Considerations:
Increased costs of equipment acquisition have made intergovernmental cooperative purchase agreements a viable alternative to the bid process when the desired equipment can be obtained. Volume pricing, expedited build times and delivery provide value to the purchaser. We are utilizing a cooperative agreement pursuant to Article 20 of the City of Flagstaff Procurement Manual.
Community Benefits and Considerations:
Community benefits include continued consistent quality Commercial and Residential trash and recycle collection service at the lowest possible user fees.
In addition, having modern, clean and efficient collection equipment with the most advanced emission control and fuel saving technology in our fleet portrays a positive image to the community we serve.
In addition, having modern, clean and efficient collection equipment with the most advanced emission control and fuel saving technology in our fleet portrays a positive image to the community we serve.
Community Involvement:
Inform
Expanded Options and Alternatives:
Option 1. Accept the City of Tempe's Cooperative purchase agreement (#T15-097-01) with Rush Truck Center Arizona for the purchase of two (2) Commercial Front Loader Refuse Trucks and one (1) Residential Side Loader Refuse Truck.
Option 2. Conduct our own competitive bid process.
Option 3. Attempt to acquire used parts and service resources (in the case of American LaFrance equipment) from independent vendors and internal resources to keep our aging equipment in service.
Option 2. Conduct our own competitive bid process.
Option 3. Attempt to acquire used parts and service resources (in the case of American LaFrance equipment) from independent vendors and internal resources to keep our aging equipment in service.