Consideration of Amendment to Lease Agreement: Cogdill Recreation Center Lease With Boys & Girls Club of Flagstaff

The City is currently receiving services from a non-profit community based organization through a Lease Agreement with the Boys & Girls Club of Flagstaff (BGCF) for the Cogdill Recreation Center to provide and enhance youth related, character building, recreational programs to under served youth within the Flagstaff community.  The BGCF is dedicated to developing, coordinating and providing programs offered in five (5) core areas that have been determined through significant community outreach, to meet the specific needs of the Flagstaff community:  sports; fitness and recreation; health and life skills; arts, education, and character; and leadership development.

For the first three (3) years of the Lease Agreement, the City provided start-up costs in the amount of $175,000 that were phased for the three (3) year period (July 1, 2012 - June 30, 2015).  These start-up costs were necessary costs associated with the successful operation and programming of the Cogdill Recreation Center.

The BGCF continues to improve their funding through grants, donations and self funding after school programming.  However, the vast majority of under privileged youth, utilizing the Cogdill Recreation Center, are on scholarships and that results in a shortfall in programming fees which the BGCF have been unable to make up through other funding sources.  Due to the BGCF funding shortfall, they are requesting $50,000 from the City for FY 2017.

The BGCF's funding request of $50,000 is budgeted for FY2017 in account 001-09-402-1311-1-4273.

On April 3, 2012, Council approved and awarded a Lease Agreement for the Boys & Girls Club of Flagstaff to utilize the Cogdill Recreation Center to operate age appropriate recreational programs and activities for all under served youth in our community. The initial term of the awarded Lease Agreement is for a five (5) year period, with the option to extend for one (1) additional five (5) year period.

1)  Approve the Lease Agreement amendment for a funding request of $50,000 in continuing start-up costs that will assist the BGCF in providing important character building programs;
2)  Approve the Lease Agreement amendment for a funding request, with an adjusted financial contribution other than the $50,000; or
3)  Not approve the Lease Agreement amendment for a request of $50,000 in continuing start-up costs.

The Brannen Homes Community Building was erected by the City of Flagstaff Housing Authority and the Public Housing Administration in 1963. This community building was named Cogdill Recreation Center after the prominent Cogdill family. Initially the building contained a gym, bathrooms, & offices. Through additions and renovations, Cogdill now includes a new wood floor in the gym, a weight and exercise room, a game room, computer/tv room, classrooms, outdoor basketball court, and a playground.
 
The Cogdill Recreation Center has been utilized to provide youth enrichment activities to our local Flagstaff community.  The Cogdill Recreation Center specifically serves several nearby neighborhoods, including 127 units of Housing Urban Development (HUD) managed housing with developed educational, recreational, fine arts and leadership development programs for school age youth with special focus on children dealing with disadvantaged circumstances.

The City conducted a formal competitive Request For Proposals process and received a total of one (1) proposal response from the Boys and Girls Club of Flagstaff (BGCF).  The evaluation Committee, comprised of five members, evaluated and scored BGCF and determined its proposal response to be acceptable that outlined a presented approach that has been deemed to be in the best interest of the City.  The Boys and Girls Club is one of the nation’s oldest and largest youth service organizations with a primary mission of service to young people from disadvantaged circumstances.  

The BGCF's request for an additional $50,000, will allow them to continue providing important character building programs to under served youth in our community and to continue expanding their outreach and programming opportunities.

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The Flagstaff community will benefit from the following:
• The BGCF will provide age appropriate programs and activities for all school age youth who utilize and participate in the programs offered.
• The BGCF will provide recreational programs that specialize in developing, coordinating and providing programs offered in the five (5) core areas:  Sports, Fitness and Recreation, Health and Life Skills, The Arts, Education and Character and Leadership Development.
• The BGCF will also provide after school enrichment and summer camp experiences that are key elements in delivering the programs that are offered.
• The Head Start Program will remain housed at Cogdill and the BGCF will work collaboratively with the program, both in terms of schedule/facility space but also in support of joint programming when possible.
• The BGCF will identify and engage collaborative community partners to develop and/or deliver programs (FUSD, YMCA, Law Enforcement, non-profits, etc.)

 

 

Inform

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