10.D.
City Council Meeting - FINAL (2)
- Meeting Date:
- 12/06/2016
- From:
- Randy Whitaker, Project Manager
TITLE:
Consideration and Approval of Construction Contract: Butler Avenue and Huntington Drive Fiber Optic Communications project.
RECOMMENDED ACTION:
1) Approve the construction contract with Contractors West in the amount of $546,739.50 (includes a $30,000 contract allowance) and a contract time of 180 calendar days.
2) Approve Change Order Authority to the City Manager in the amount of $51,673.95 (10% of contract amount, less allowance).
3) Authorize the City Manager to execute the necessary documents.
2) Approve Change Order Authority to the City Manager in the amount of $51,673.95 (10% of contract amount, less allowance).
3) Authorize the City Manager to execute the necessary documents.
Executive Summary:
Award of this contract will allow for construction of the Butler Ave. / Huntington Dr. Fiber Optic Communications project. This project will connect the traffic signals along Butler Ave. / Huntington Dr. between Beaver Street and Fourth Street with fiber optic cable. This will allow coordinated flow of traffic along this corridor.
Financial Impact:
The project is funded by the Traffic Signal Program with a FY16/17 budget of $908,850.
Policy Impact:
No Policy Impact
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
6) Provide a well-managed transportation system.
6) Provide a well-managed transportation system.
Has There Been Previous Council Decision on This:
The design of the project was awarded to Lee Engineering, Inc. June 17, 2014.
Options and Alternatives:
1. Approve the award as recommended. Approval will allow the project to be constructed in the spring/summer of 2017.
2. Reject the award. If rejection occurs, possible options include and re-advertise the project and solicit new bids.
3. Suspend or cancel the project.
Background and History:
Butler is the only local east-west arterial corridor south of the railroad tracks and future growth in traffic volume is anticipated. This project consists of installing signal control technologies at six signalized intersections along Butler Avenue.
On Butler Ave. at the intersections of:
Advanced signal control technology receives field data in real-time and, through well engineered signal timing, adjusts red and green times based on actual field conditions. Legacy systems adjust red and green times based on predetermined time of day settings. This type of system has proven in other communities to improve the quality of service that travelers experience through less delay, moving traffic more smoothly through the network. Improvements to the traffic signals and overall congestion in the city regularly score high in the City’s Citizen Survey and the FMPO’s Trip Diary Survey.
On Butler Ave. at the intersections of:
- Beaver
- San Francisco
- Lone Tree
- Sawmill
- Babbitt
- Ponderosa Parkway
On Huntington Drive at the intersection of:
- Lucky Lane
- Fourth Street
Advanced signal control technology receives field data in real-time and, through well engineered signal timing, adjusts red and green times based on actual field conditions. Legacy systems adjust red and green times based on predetermined time of day settings. This type of system has proven in other communities to improve the quality of service that travelers experience through less delay, moving traffic more smoothly through the network. Improvements to the traffic signals and overall congestion in the city regularly score high in the City’s Citizen Survey and the FMPO’s Trip Diary Survey.
Key Considerations:
The current signal system uses pre-programmed, daily signal timing schedules that can not be easily reconfigured to address traffic congestion and delay. This project will enable staff to react in an efficient manner to changing traffic conditions along Butler Avenue.
Community Benefits and Considerations:
Below is a summary of the bids received.
A contract allowance is established to accommodate cost of unanticipated items of work and is included in the contract amount. Change Order Authority established a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the City Council, authority to amend the contract amount in response to unforeseen costs that are more than the contract amount.
| Engineers Estimate | $759,457.00 |
| Contractors West | $546,739.50 |
| J Banicki | $568,727.50 |
| AJP Electric | $570,501.00 |
| Roadway Electric | $595,656.00 |
| MP Nexlevel | $688,642.55 |
A contract allowance is established to accommodate cost of unanticipated items of work and is included in the contract amount. Change Order Authority established a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the City Council, authority to amend the contract amount in response to unforeseen costs that are more than the contract amount.
Community Involvement:
The Federal Highway Administration publication (fhwa.dot.gov/publications/fhwahop06006/chapter_8) indicates a reduction in travel time from 5%-25% from studies conducted between years 1995-2002. Signal control systems have been utilized in Cities similar in size to Flagstaff for at least 10 years.
Expanded Options and Alternatives:
Inform
An open house occurred on August 28, 2014 an the Aquaplex facility.
The annual Citizen Survey and the FMPO 2012 Trip Diary Survey regularly indicate the need to improve traffic signal coordination and overall congestion. This project will address that need along the Butler Corridor between Beaver Street and Fourth Street.
As construction moves along the Butler Corridor individual businesses will be informed of the construction.
An open house occurred on August 28, 2014 an the Aquaplex facility.
The annual Citizen Survey and the FMPO 2012 Trip Diary Survey regularly indicate the need to improve traffic signal coordination and overall congestion. This project will address that need along the Butler Corridor between Beaver Street and Fourth Street.
As construction moves along the Butler Corridor individual businesses will be informed of the construction.