Consideration and Approval of Contract:  Approve the Construction Contract for the Bushmaster Park Reclaimed Water Booster Pump Station.

Award of the contract will authorize the construction of a new reclaimed water booster pump station at Bushmaster Park. This new reclaimed water pump station will include vertical pumps to boost water pressure and flows in the reclaimed line from Wildcat Hill to Buffalo Park Storage Tank.  A new masonry building, with pumps and controls will work in unison with the Wildcat Hill Water reclamation Plant (WRP) reclaimed water pump station to effectively reduce operating pressure in the system by pumping the water in two lifts. This reclaimed water pump station was identified by Woodson Engineering as the first step in improving reclaimed water flows from Wildcat Hill WRP into the reclaimed water distribution system.

Schofield Civil Construction LLC is the lowest responsive and responsible bidder at $852,600. The project funding is budgeted in FY 2018 in Account # 204-08-380-3299-0-4466 in the amount of $710,000. The overage will be covered by other capital appropriation within the overall Utility fund and a revenue transfer within the Utility fund will be made to cover any funding shortage if needed.

COUNCIL GOALS:
1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.

2) This project contributes to ensuring that Flagstaff has adequate water resources for current and future needs by improving the infrastructure that generates reclaimed water resources, effectively and significantly reducing demand on our potable water resources.

REGIONAL PLAN:
E.I.4. -  Promote cost-effective, energy efficient technologies and design in industrial projects.  This system takes advantage of new and improved technologies and materials to increase efficiency, capacity and power delivery.

None.

1.)  Approve the award as recommended.
2.)  Reject bids and re-advertise the project.

The existing Wildcat Hill Water Reclamation Plant reclaimed water booster pump station pumps reclaimed water to fill the Buffalo Park Tank.  The Buffalo Park Tank is the only reclaimed water storage facility within the reclaimed water system.  It typically fills at night by way of pumping from the Wildcat Hill WRP  and the Rio de Flag WRP and drains during the day by gravity to meet the demands within the reclaimed distribution system.

The Bushmaster Park Reclaimed Water Booster Pump Station will allow us to increase the reclaimed water pumping from the Wildcat Hill WRP to the Buffalo Park Tank by 400 GPM (33%) in the future when all necessary pumps have been installed.

This new reclaimed water pump station will include vertical pumps to boost water pressure in the reclaimed line from Wildcat Hill WRP to the Buffalo Park Storage Tank. The building design of this project was reviewed and accepted by the City of Flagstaff Parks Commission prior to bid. The final design incorporates and reflects recommendations made by the Parks Commission to match existing building architecture and style.

The Purchasing Section solicited for construction bids on March 23, 2017 on the City's website and on Purchasing's electronic bidding website, and was advertised in the Arizona Daily Sun on March 26 and April 2, 2017. Five bids were received by the opening date of April 13, 2017 and Schofield Civil Construction, LLC. was determined to be the lowest responsive and responsible bidder. A tabulation of bids is summarized and attached.

This project is required to increase the capacity and availability of Reclaimed Water in the distribution system. Installation of this pump station will increase reclaimed water pumping volume from Wildcat Hill WRP by 400 GPM.

Financing the capital construction costs for this project will come entirely from the reclaimed water fund.

 

The community benefits from this pump station are a more robust and reliable reclaimed water delivery system that will be a more energy efficient solution for Flagstaff's future reclaimed water uses. Construction and future operation of this project also will not negatively impact the neighborhood or use of Bushmaster Park by City residents. An aerial map of the pump station location is attached.

Inform.
Collaborate: Coordinated the design of this project with City of Flagstaff Parks and Recreation Commission. All of the Commission's recommendations were adopted and incorporated in the final design.