Consideration and Approval of Cooperative Contract: Purchase of Four (4) Itron MC3 lite mobile collection systems for water meter services.

1. Approve the purchase of the four (4) Itron MC3 lite mobile collection systems from Mountain State Pipe and Supply in the amount of $18,000 each for a total of $72,000.
2. Authorize the City Manager to execute the necessary documents.

Mountain State Pipe and Supply have a cooperative agreement with the City of Tucson for the purchase of Itron MC3 lite mobile collection systems for water meter services, which includes the Radio Frequency, tough pads, and applicable wiring kits.

This funding was approved by the Budget Team, City Manager, and City Council as part of the current fiscal year budget. The approved amount was included in the Water Services FY 2019 budget in 202-08-370-3170-0-4461.

 None

WATER CONSERVATION: Become a national leader in water conservation in all sectors.

 No

• Approve the purchase of the four MC3 lites through the cooperative contract
• Disapprove the purchase of the four MC3 lites and direct staff to find alternatives

The City of Tucson executed Agreement for Services No. 171770 on August 28, 2017, for Itron Components, with Mountain State Pipe and Supply as the successful bidder in a competitive Request for Proposal process.  As such, a cooperative agreement was formed and allows the City of Flagstaff to purchase the Itron MC3 lite mobile collection systems as part of the agreement. 

This purchase replaces four (4) FC300 SR handheld units which are utilized every business day for all meter related reads throughout the City.  These units and their corresponding software will no longer be supported after December 2019. Currently, the City has approximately 21,300 customer reads per month. These units are currently assigned to the Customer Service Meter unit. They will allow the City to continue with uninterrupted reads and service to customers. The only other option would be to revert back to a pager type system that would require Meter Technicians to walk routes rather than drive them, as data is collected at a slower rate of speed.

The purchase of these units is critical for the Meter Technicians to perform their daily functions to meet the City needs of reading water meters. The current units will no longer be supported with maintenance and are the sole means to efficiently read water meters timely and accurately, eliminating the need for estimating water consumption, thus promoting water conservation.   These are necessary pieces of equipment which allow this division to meet its mission.

 None

 Provide accurate water consumption data.

Inform