7.A.
City Council Meeting - FINAL
- Meeting Date:
- 11/19/2019
- Co-Submitter:
- Barney Helmick
- From:
- Stacey Brechler-Knaggs, Grants and Contracts Manager
Information
TITLE:
Consideration of Ratifying the Grant Agreement: Ratify the Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) to Acquire Airport Snow Removal Equipment.
STAFF RECOMMENDED ACTION:
Ratify the Grant Agreement #3-04-0015-043-2019 with the U.S. Department of Transportation, Federal Aviation Administration in the amount of $1,465,664 to acquire Snow Removal Equipment, #1-Multi-Use Plow/Sweeper, #2-Hopper/Spreader, #3-Hopper/Spreader.
Executive Summary:
This ratifies the City Manager's acceptance of the FAA Grant Offer which provides funding to acquire airport snow removal equipment.
Financial Impact:
The City submitted a grant application on December 12, 2018. On August 28, 2019, the FAA awarded the City a grant for $1,465,664 (Federal share, 91.06%). The total project cost includes the federal grant, plus $71,947 (State share, 4.47%), plus $71,948 (City share, 4.47%) for a total of $1,609,559.
Due to the Federal Fiscal Year, the City needed to execute the grant no later than September 4, 2019, for the grant to be valid.
The project is budgeted in account number 221-07-222-3147-0-4402 for $2,989,840 for FY 2020.
The project is budgeted in account number 221-07-222-3147-0-4402 for $2,989,840 for FY 2020.
The project is budgeted in account number 221-07-222-3147-0-4402 for $2,989,840 for FY 2020.
Policy Impact:
None
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan:
Goal: Transportation and Other Public Infrastructure: Provide airport infrastructure to enhance tenant and patron experience and secure a second airline.
Has There Been Previous Council Decision on This:
No
Options and Alternatives:
- Ratify and accept the Grant Agreement which will provide funding to purchase snow removal equipment.
- Not ratify and accept the Grant Agreement and the funds will be returned and bids rejected.
- Not ratify and accept the Grant Agreement and the funds will be returned and bids rejected.
Background and History:
Bids were received on August 22, 2019 for Snow Removal Equipment. Based on bids, the City received a Grant Offer on August 28, 2019 from FAA for the Airport Improvement Program (AIP) Project No. 3-04-0015-043-2019 to Acquire Snow Removal Equipment.
Due to FAA time constraints, to issue the Grant Offer to meet the Federal Fiscal Year 2019 budget, the Grant Agreement was required to be signed no later than September 4, 2019, in order for the grant to be valid.
Key Considerations:
This grant for new equipment will provide effective and efficient snow and ice control procedures for the Flagstaff Airport. In addition, it will assist in compliance with the Airport's current Snow and Ice Control plan and the FAA Advisory Circular 150/5200-3D. The airport is currently unable to meet the clearance time (per AC 150/5200-30D) for the aircraft movement areas. Additionally, the Flagstaff Airport has seen an increase in commercial air carriers and scheduled flights. The Airport receives on average 100 inches of snowfall every year, this new equipment will help critical snow removal on our Runway, Taxiway, Terminal/GA/Cargo Aprons.
Community Involvement:
The purchase of the Snow Removal Equipment will further enhance the safety operations at the airport.