9.A.
City Council Meeting - FINAL
- Meeting Date:
- 02/19/2013
- From:
- Mark Cesare, Library Information Technology Manager
Information
TITLE:
Authorization for Purchase of Equipment: New Dell computers for the County Library District Computer Replacement program.
RECOMMENDED ACTION:
Release County Library District funds for the purchase of replacement computers at a cost of $183,727 (including tax and shipping) from Dell, through their Premier Customer Agreement ADSPO10-00000010; state contract pricing, contract #WN98ABZ.
Policy Decision or Reason for Action:
The library computer replacement cycle is five years. The computers being replaced with this purchase are over six years old.
Subsidiary Decision: None.
Subsidiary Decision: None.
Financial Impact:
This purchase is part of the library's regular replacement cycle. The county automation fund, from county library tax collections, is in place for these purchases.
Connection to Council Goal:
Effective governance
Previous Council Decision on This:
No.
Options and Alternatives:
• Replace as requested.
• Replace some of the computers.
• Not replace any of the computers.
• Replace some of the computers.
• Not replace any of the computers.
Background/History:
The County Library District's automation fund is funded from the county library tax. The City of Flagstaff is the fiscal agent and holds these funds. As a capital purchase greater than $50,000.00, Council must release the funds for the requested purchase.
This purchase request is for 150 replacement computers. Library IT will place these computers in libraries across Coconino County:
City of Flagstaff - Coconino County Public Library, East Flagstaff Community Library, Forest Lakes Community Library, Grand Canyon Community Library, Tuba City Public Library, Fredonia Public Library and Williams Public Library.
This purchase request is for 150 replacement computers. Library IT will place these computers in libraries across Coconino County:
City of Flagstaff - Coconino County Public Library, East Flagstaff Community Library, Forest Lakes Community Library, Grand Canyon Community Library, Tuba City Public Library, Fredonia Public Library and Williams Public Library.
Key Considerations:
Public computers and internet access are integral library services. Public access computers are used for many purposes, including resume building, job seeking, tourism, online banking, communications, homework, early literacy, and general information access.
Expanded Financial Considerations:
District funds are collected through a county-wide secondary property tax that is specific for funding library activities and services.
Price quote obtained from Dell Premier Customer Agreement ADSPO10-00000010; state contract pricing, contract #WN98ABZ.
Price quote obtained from Dell Premier Customer Agreement ADSPO10-00000010; state contract pricing, contract #WN98ABZ.
Community Benefits and Considerations:
Empower
Library users will experience a faster computing environment and updated software associated with the new computers.
Library users will experience a faster computing environment and updated software associated with the new computers.
Expanded Options and Alternatives:
• Replace as requested. This would fully address the current needs of library computer users. This purchase will also simplify systems maintenance processes by standardizing hardware and configurations across many libraries (which makes most efficient use of staff time).
• Replace some of the computers. This would be better than nothing, but would not fully address the needs of the communities. This would result in long lines to use the computers and unsatisfied customers. To replace computers at some libraries and not others would not be as equitable and negatively affect systems maintenance processes (making less efficient use of staff time).
• Not replace any of the computers. Not replacing computers at this time would cause aging computers to negatively impact library public services across the county. This would result in longer lines to use computers and unsatisfied customers.
• Replace some of the computers. This would be better than nothing, but would not fully address the needs of the communities. This would result in long lines to use the computers and unsatisfied customers. To replace computers at some libraries and not others would not be as equitable and negatively affect systems maintenance processes (making less efficient use of staff time).
• Not replace any of the computers. Not replacing computers at this time would cause aging computers to negatively impact library public services across the county. This would result in longer lines to use computers and unsatisfied customers.
Council Action:
2/19/2013 - EAB - approved.
Attachments
No file(s) attached.