Consideration and Approval of Construction Contract:  Recommend approval of a Construction Contract with Revolution Industrial, LLC. in the amount of $1,618,464.94 for the McAllister Pump House and Pipeline Project.

1. Approve a Construction Contract with Revolution Industrial, LLC. for the construction of the McAllister Pump House and Pipeline Project in the amount of $1,618,464.94 which includes a $77,000.00 Contract Allowance (5%) and a Contract Timeframe of 180 Days;
2. Approve a contract allowance of $77,000.00, which is 5% of the lowest responsive bid;
3. Authorize the City Manager to execute the necessary documents.

The McAllister Pump House and Pipeline Project will provide an additional source of water to the City's potable water distribution system.  The McAllister Well was drilled in December of 2008 and test pumping of the well has revealed that it will sustainably produce 270 gallons per minute.  The well is located near the McAllister Ranch, just West of the new Public Works Facility located at 3200 West Route 66, Flagstaff.  The McAllister well is 2,480 feet deep and consists of 12-inch and 6-inch casing.  The construction of the pump house portion of this Project will complete the effort to bring this new well online and begin producing water for distribution to Flagstaff's water customers. This Project includes all of the materials and labor to build and equip the McAllister Pump House and Pipeline, including all of the associated pipework that will bring this water from the wellhead to the pump house and out to the distribution system.

This project is funded through Water Services Capital Improvement Fund - McAllister Pump House and Pipeline Project - Account # 202-08-370-3426-0-4466 with a FY2019-20 budget of $1,740,000. The total amount including contract allowance comes to $1,695,464.94, which leaves $44,535.10 remaining fund balance.

• Goal W.R.1 - Maintain a sustainable water budget incorporating regional hydrology, ecosystem needs, and social and economic well-being
• Goal W.R.2 - Manage a coordinated system of water, wastewater and reclaimed water utility service facilities
• Goal W.R.4 - Logically enhance and extend the City's public water, wastewater, and reclaimed water services including their treatment, distribution and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services

No previous Council decision on this matter.

1. Approve the Construction Contact award to Revolution Industrial, LLC. for the construction of the McAllister Pump House and Pipeline Project as recommended; or
2. Do not approve the Construction Contract with Revolution Industrial, LLC.

The McAllister Well is approximately 2.5 miles from downtown Flagstaff and was drilled in December of 2008.  Test pumping of the well was determined to be at 270 gallons per minute and the water chemistry for this site meets the drinking water standards and is suitable for human consumption.  The total depth of the well is 2,480 feet.  the 12-inch casing extends from the surface down to a depth of 2,160 feet.  The 6-inch casing begins at 2,160 feet and extends down to the finished depth of 2,480 feet.The depth to ground water at this site is 1,246 feet and the pumping rate of 270 gallons per minute results in a 519 feet drawdown to a pumping level of 1,765.  The elevation of the McAllister well head is 7,060 feet.  

On December 19, 2019 the Purchasing Section posted an Invitation for Bids (IFB) solicitation for construction on the PlanetBids website and advertised the IFB in the Arizona Daily Sun on December 22, and 29, 2019. There were eight (8) bids received and opened electronically on January 31, 2020. A summary of the bids received are identified in the Key Considerations section below. Revolution Industrial, LLC. was determined to be the lowest responsive and responsible bidder. Below are responses to the solicitation.
 

Revolution Industrial	$1,541,464.94
BWC Enterprises	$1,625,076.00
Schofield Civil Construction	$1,631,778.00
Kinney Construction	$1,774,862.00
Fann Environmental	$1,854,917.43
Kear Civil Corporation	$1,997,078.00
Hunter Contracting	$2,426,911.00
Standard Construction	$2,446,636.00

The construction of the McAllister Pump House and Pipeline Project will add one more well to the City's water resource portfolio.  This will serve to diversify and expand the well inventory and allow the City greater flexibility with how to meet customers' water demands.  Without this Pump House and Pipeline Project being completed, the well itself will be unused.

The McAllister Pump House and Pipeline Project will be funded through the Water Services Capital Improvement Fund - McAllister Pump House and Pipeline Project - Account # 202-08-370-3426-0-4466.

The community benefits from this Project include a more diverse water infrastructure and production network which increases system reliability and production capacity.