Consideration and Approval of Grant Agreement:  Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the Design of a Snow Removal Equipment Building.

Accept the grant agreement to provide funding for the Design of the Snow Removal Equipment Building.

The City submitted a grant application on December 2, 2019.  A Request for Proposal was solicited for Professional Architectural Design Services and on July 7, 2020 council approved the contract with APMI in the amount of $859,977.  Based on bids, on July 13, 2020 FAA awarded the City a grant in the amount of $859,977.  This grant funds 100% of the project cost.  This project is budgeted in 221-07-222-3423-0-4421 in FY 2020-21. 
 

None

To maintain and deliver quality, reliable infrastructure for our airport. This facility will provide maintenance and support of the delivery of core winter services needed for all aircraft (fixed wing and non-fixed) operations. In addition to housing all the snow removal equipment, this facility will relieve the current space needs deficiency for the fire station. The increase in the available space at the fire station will be made by housing all the snow operations equipment in this new facility.

Yes, on July 7, 2020 the City Council approved the Professional Architectural Design Services Contract. This was approved with the understanding that the City had received FAA approval to proceed with the design services and had received the notice of award letter, but that the Grant Agreement would not be available for Council consideration and approval until August. 

- Accept the Grant Agreement which will provide funding to design the snow removal equipment building.
- Not accept the Grant Agreement and the funds will be returned and project terminated.

A Request for Proposal was solicited for Professional Architectural Design Services, bids were received on April 2, 2020 and on July 7, 2020 council approved the contract with APMI in the amount of $859,977. Based on bids, the City received a Grant Offer on July 13, 2020 from FAA for the Airport Improvement Program (AIP) Project No. 3-04-0015-044-2020 to Design the Snow Removal Equipment Building.

 

The estimated cost of construction of the facility is $8M, the design fee is within the typical costs for this type of facility.  In addition, per FAA requirements an Independent Fee Estimate was performed and was slightly higher than the design bid amount.  The project design is 100% grant funded and the building is needed for the safety and security of the FAA funded equipment and materials.

The City will benefit in numerous ways with the completion of this project. There will be a consolidation of facility resources (staff, equipment…) and thus, efficiency in these services is expected to increase.

Consult – Staff will continue to share the design progress with the airport commission as well as City Council. Empower – The Federal Aviation Administration and City Council have been very supportive of the project.