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8.B.

City Council Meeting - FINAL

Meeting Date:: 10/20/2020
Co-Submitter:: CJ Perry
From:: Matt Kakert, IT Operations Manager

Information

TITLE:

Consideration and Approval of Cooperative Purchase Contract: Cisco Security Enterprise Agreement with Advanced Network Management, Inc. in an amount not to exceed $294,655.29 (plus applicable taxes)

STAFF RECOMMENDED ACTION:

Approve a Cooperative Purchase Contract with Advanced Network Management, Inc. in an amount not to exceed $294,655.29 (plus applicable taxes) over a period of five (5) years under the 1 Government Procurement Alliance (1GPA) cooperative purchase contract 1GPA 19-07PV-01; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

The recommended award of the Cooperative Purchase Contract (1GPA 19-07PV-01) will allow for continued use of the Cisco security systems, and provide more functionality than our existing licensing structure at an eventual cheaper annual price.
The above mentioned include Cisco Identity Services Engine, Cisco AnyConnect, Cisco Umbrella, Cisco Firepower Threat Defense, Cisco Duo.
This Cooperative Purchase Contract (1GPA 19-07PV-01) will incur an annual cost of $58,931.06 (plus applicable taxes) for a 5-year period.

Financial Impact:

This Cooperative Purchase Contract has a total cost not to exceed $294,655.29 (plus applicable taxes), in the form of annual fees cost of $58,931.06 (plus applicable taxes), over a period of five (5) years, effective on November 1st, 2020. The charges from this Cooperative Purchase Contract are funded the General Fund, Information Technology Section in account numbers 001-01-014-0044-1-4229 and 001-01-014-0042-1-4290.

Policy Impact:

No impact.

Connection to PBB Key Community Priorities/Objectives & Regional Plan:

Provide Exceptional Service: Provide employees tools, training, and support.

Has There Been Previous Council Decision on This:

None.

Options and Alternatives:

Approve the cost and terms of the proposed Cooperative Purchase Contract; or Do not approve the cost and terms of the Cooperative Purchase Contract. The City will need to continue to pay for these systems on an annual contract, instead of a 5-year contract, paying the premium on year-to-year licenses.

Background and History:

The City of Flagstaff regularly utilizes State of Arizona cooperative purchase contracts to ensure the best pricing possible to keep services fiscally responsible. This Cooperative Purchase Contract locks in the best pricing possible for a consistent cost over a 5-year period, allowing for easier budget planning and cost savings each year.

Key Considerations:

This Cooperative Purchasing Contract (1GPA 19-07PV-01) allows for the best possible pricing locking in the best pricing possible for a consistent cost over a 5-year period, allowing for easier budget planning and cost savings each year. This also provides more functionality than our existing licensing and purchasing structure.

Community Benefits and Considerations:

This Cooperative Purchase Contract also allow us to better predict our annual expenditures as the price is set for 5 years. Another benefit of this contract will allow us to ask for no price increases each year due to general price increases of one year renewals (5-7% increase each year).

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