Consideration and Approval of Contract:  Approval of contract for the Flagstaff Police Department's Officer Safety and Wellness Grant-Deliverable #5-Incentivize Physical Fitness.  This contract is between the City of Flagstaff and Summit Health and Fitness for $348.00 per participating police employee and not to exceed $61,200.00. 

In recent years, an alarming trend has emerged in which more police officers die by suicide than in the line of duty. The Flagstaff Police Department (FPD) has experienced critical incidents and tragically the suicides of two employed officers and the suicide of a former officer in the past ten years, in addition to a medical (PTSD-related) retirement. To counter these destructive trends, FPD is looking to initiate a state-of-the-art 360-Wellness program to pro-actively address issues that give rise to job-related stress. Officers can experience high stress levels from personal and professional relationships, shift work, financial strain, poor nutrition, and improper physical conditioning to the job each day. This pre-existing stress, coupled with a single critical incident or series of critical incidents, can become a breaking point for an individual officer. Deliverable #5 of this multi-phase program was to incentivize physical fitness by providing police staff a location to workout to increase overall wellness and fitness.  This deliverable should increase employee wellness with a positive impact on employee satisfaction, decision making, and retention.  

The City of Flagstaff was awarded a total grant amount of $88,770.00, the contractual grant line item budget for gym membership will cover the overall expense of this deliverable.  The cost would be covered entirely by the grant for $348.00 per participating police employee and not to exceed $61,200.00.  This grant was not budgeted for in FY 2020-2021; however, there is sufficient budget within the police grants to cover these grant expenditures in FY 2020-2021.

Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: Effective Governance - Regional Plan (2030) - Planning, Public Safety, Goal PF.3 Provide high-quality emergency response and public safety services. Performance Based Budgeting priority of high performing governance and safe and healthy community.

The Council has approved the acceptance of the C.O.P.S-Microgrant for Officer Safety and Wellness for $88,770.00 during the August 16th, 2020 meeting.  This contract is for Deliverable #5 as illustrated and budgeted in the original grant.

Approve the contract award between the City of Flagstaff and Summit Health and Fitness or deny it.

The C.O.P.S. Microgrant was awarded to the Flagstaff Police Department to create a new innovative approach to Officer Safety and Wellness with the design to reduce job-related stress, officer suicide, and to promote sound on and off duty decision making through increased training and a commitment to the wellness of our employees.  This program will be summarized in a guidebook and delivered to the COPS Office for examination and review with the intention of being a model program for police agencies across the country.
The procurement done on this solicitation, was a formal Invitation for Bids. This solicitation was posted on Planet Bids from 9/11/2020 to 10/02/2020 and posted in the Arizona Daily Sun 9/20/202 and 9/27/2020. Four businesses submitted bid proposals; Summit Health and Fitness, Beta Bouldering Gym, LLC, Build Your Own Body and Insurgent Fitness, LLC. Summit Health and Fitness is the company we would like to award at $348.00/ per person for a year, not exceed $61,200.00.

 

This grant provides new opportunities to personally and professionally develop and retain the staff at the Flagstaff Police Department by implementing an innovative wellness program that is designed to be sustainable for years to come by creating in-house trainers and implementing healthier lifestyles and choices by our employees.  We hope the program will promote de-escalation techniques and create healthier staff who will make sound and experienced decisions while serving the citizens of Flagstaff and upholding the mission of the Flagstaff Police Department. 

N/A

Our officers will be able to improve their wellness at a state of the art training facility to better meet the demands of the community and provide excellent customer service to our community.

We will contract with Summit Health and Fitness from within the community to achieve the deliverable #5 within the grant project.