Skip to main content

AgendaQuick™

View Agenda Item

Back to View Meetings Back to Agenda
Previous Item Next Item
9.C.
City Council Meeting - FINAL
Meeting Date:
01/19/2021
Co-Submitter:
Ramon Alatorre
From:
Nicole Antonopoulos, Sustainability Director

Information

TITLE:

Consideration and Approval of Contract:  APS Level 2 Electric Vehicle Charging Agreement # 156299, Agreement # 156300 and Agreement # 155835

STAFF RECOMMENDED ACTION:

Approve APS Level 2 Electric Vehicle Charging Pilot Agreement # 156299, Agreement # 156300, and Agreement # 155835 

Executive Summary:

Staff is requesting approval of three Customer Agreements with APS to install four electric vehicle (EV) charging stations (EVCS) at three locations:  (12 total parking spots with EVCS, 4 at each location) 
  • The Flagstaff Main Library, located at 300 W Aspen Ave. (Agreement #156299) 
  • The Flagstaff Pulliam Airport, located at 6200 S Pulliam Dr. (Agreement #156300) 
  • The Flagstaff Aquaplex, located at 1702 N 4th Street. (Agreement #155835) 
 
These installations are part of Phase 2 of an APS pilot program, Take Charge AZ, to offer free EVCS to government agencies. APS will provide for the installation, electric infrastructure and maintenance of the chargers.  The City of Flagstaff also participated in Phase 1 of the Take Charge AZ program - the installation of the 4 EVCS at City Hall were completed in June 2020. 
 
These new agreements continue to represent an exciting opportunity to partner with APS, participate in the ongoing APS study of EV charging operations, and provide EV infrastructure to both the community and municipality at a significantly reduced cost to the City. 
 
These EVCS will support the future growth of City's EV fleet. ParkFlag and Water Services received the City’s first EVs in 2019. Going forward, when it is determined that a vehicle purchase is needed, the City will first consider electric vehicles if appropriate models are available. Both EV charging stations and EV fleet purchases support the goals of the Climate Action and Adaptation Plan, by reducing emissions from transportation. 
 
The EVCS will also be available for use by the public at all three locations. 
 
Council approval for the associated easements at these three locations will be brought forward by the Real Estate Manager at a later date.  
 

 

Financial Impact:

The of financial costs associated with the EV charging stations are outlined below: 

  • Electrical infrastructure upgrades: APS will be providing significant infrastructure support and upgrades at no cost to the City. 
  • EV charging stations: The City and APS are sharing the cost of the EV charging stations, and the City’s obligation will include a one-time cost of $9,733.00 at each site.  Associated costs will be absorbed into existing budgets in the Airport, Aquaplex, Library, and Sustainability. This fee covers the Charging Station units as well as the first year of Cloud service (see below).  The City has chosen to upgrade to networked EVCS, which are more appropriate for monitoring fleet vehicle use, collecting real-time data and facilitating use of the charging stations when appropriate.  Currently the EVCS at City Hall are available to City employees and the public at no fee, however the networked EVCS will allow the City the flexibility to charge a fee in the future should that become the direction desired.   
  • Networking fees: The City will pay networking fees of $1,120 annually at each location, to operate and monitor the charging stations.  
  • Electricity use through the chargers: The City will pay for any electricity costs associated with using the chargers. The chargers will be metered separately and be placed on a time-of-use service plan to encourage use of the equipment when solar energy is abundant and energy prices are lower. In general, fueling an electric vehicle costs less than fueling a gasoline vehicle, representing overall cost savings for the City. 
 

Policy Impact:

 

Connection to PBB Key Community Priorities/Objectives & Regional Plan:

Priority Based Budget Key Community Priorities and Objectives
This project supports the PBB priority of "Sustainable, Innovate Infrastructure" including the specific objectives of: Provide effective management of and infrastructure for all modes of transportation; Facilitate and develop carbon-neutral energy opportunities; Deliver outstanding services to residents through a healthy, well maintained infrastructure system. It also supports Environmental Stewardship by advancing climate action and implementation of the Climate Action and Adaptation Plan.

Regional Plan

 

The EV charging stations support Council's goal of implementing the Climate Action and Adaptation Plan. 
Relevant actions in the CAAP include: 

  • Action TLU-3-B: Develop public-private partnerships to develop electric vehicle charging stations at City facilities. 
  • Action TLU-3-L: Partner with private entities, such as APS, to prepare electricity infrastructure for electric vehicle charging demand. 
Regional Plan: 
Goal E&C.1. Proactively improve and maintain the region’s air quality. 
Goal E&C.2 Reduce Greenhouse gas emissions. 

 

Has There Been Previous Council Decision on This:

  • 11/20/2018 Adoption of the Climate Action and Adaptation Plan, which includes goals and strategies to increase electric vehicle infrastructure and adoption.  
  • 8/27/2019: Council approved the Customer Agreement for the EVCS at City Hall, which was part of Phase 1 of the same APS Take Charge AZ Program. 
  • 6/23/2020:  Council adopted the Climate Emergency Declaration Resolution which calls for an increase in urgency and action to dramatically reduce community emissions. 

Attachments