9.B.
City Council Meeting - FINAL
- Meeting Date:
- 03/02/2021
Information
TITLE:
Consideration and Adoption of Resolution No. 2021-10: A resolution of the Flagstaff City Council, approving Amendment No. 1 to an Intergovernmental Agreement, #19-0007325 and Resolution 2019-51 (IGA) between the State of Arizona, Department of Transportation (ADOT), and the City of Flagstaff (City) to include the replacement of Portland Cement Concrete Pavement (PCCP) within ADOT’s Bridge Replacement Project.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2021-10 by title only
2) City Clerk reads Resolution No. 2021-10 by title only (if approved above)
3) Adopt Resolution No. 2021-10
2) City Clerk reads Resolution No. 2021-10 by title only (if approved above)
3) Adopt Resolution No. 2021-10
Executive Summary:
Approval of Amendment No. 1 will authorize ADOT to procure the necessary work to replace the PCCP on Interstate 40 Business Route (I-40B). The cost of the work, $48,980.47, was reviewed and approved by the City’s Change Order Committee on February 4, 2021. The cost of the PCCP work will be absorbed by the City’s original contribution amount of $677,538.00.
Financial Impact:
This council action will approve the replacement of the PCCP into ADOT’s Bridge Replacement Project and acknowledge the cost will be absorbed by the City’s original contribution amount. There will be no additional cost to the City’s Rio de Flag Flood Control Project.
Policy Impact:
No impact.
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Sustainable, Innovative Infrastructure
Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs
Environmental Stewardship
Actively manage and protect all environmental and natural resources
Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Council Goal 2017 – 2019 - Environmental and Natural Resources
Actively manage and protect all environmental and natural resources
Regional Plan – Policy WR 5
Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting.
Team Flagstaff Strategic Plan – Priority 3
Deliver outstanding services through a healthy environment, resources, and infrastructure.
Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs
Environmental Stewardship
Actively manage and protect all environmental and natural resources
Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Council Goal 2017 – 2019 - Environmental and Natural Resources
Actively manage and protect all environmental and natural resources
Regional Plan – Policy WR 5
Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting.
Team Flagstaff Strategic Plan – Priority 3
Deliver outstanding services through a healthy environment, resources, and infrastructure.
Has There Been Previous Council Decision on This:
Approval of ADOT IGA #19-0007325 and Adoption of Resolution 2019-51 by Council on October 15, 2019
Options and Alternatives:
- Approve Amendment No. 1 will authorize the work into ADOT’s Bridge Replacement Project and have the cost absorbed by the City’s original contribution amount.
- Reject Amendment No. 1 will forfeit the opportunity for work to be completed at this time and require the City to perform and fund the work.
Background and History:
ADOT has programmed, planned, and designed a project to replace the existing bridge that crosses the Rio de Flag at Route 66. The ADOT project is scheduled to take place during the construction seasons of 2020-2021.
The Rio de Flag Flood Control project is designing a Flagstaff Urban Foot Trail and the main stem (drainage structure) to extend beneath the Rt. 66 bridge. The depth of the drainage structure is below the existing channel elevation and the F.U.T.S is at or near the channel elevation. The City and ADOT have been coordinating a plan to construct the F.U.T.S and drainage structure in a safe and efficient manner.
As part of the ADOT’s process, several City public utilities have been identified and are in conflict. ADOT had required the City to relocate the utilities allowing for a clear corridor. The relocation of the utilities is part of the utility clearance process. The City procured consultant services for the design of the utility relocation and procured construction services to construct the utility relocations in the spring of 2020. Included with the construction was the removal of temporary asphalt and replacement with Portland Cement Concrete Pavement (PCCP). Due to the traffic conditions related to detours and measures to cure for the strength of the PCCP, the work was not completed. The City requested and ADOT agreed to include the PCCP work with the ADOT project and have the cost absorbed into the funding that has already been transferred to ADOT.
The City’s Change Order Committee reviewed and approved the PCCP work as a Change Order on February 4, 2021.
The Rio de Flag Flood Control project is designing a Flagstaff Urban Foot Trail and the main stem (drainage structure) to extend beneath the Rt. 66 bridge. The depth of the drainage structure is below the existing channel elevation and the F.U.T.S is at or near the channel elevation. The City and ADOT have been coordinating a plan to construct the F.U.T.S and drainage structure in a safe and efficient manner.
As part of the ADOT’s process, several City public utilities have been identified and are in conflict. ADOT had required the City to relocate the utilities allowing for a clear corridor. The relocation of the utilities is part of the utility clearance process. The City procured consultant services for the design of the utility relocation and procured construction services to construct the utility relocations in the spring of 2020. Included with the construction was the removal of temporary asphalt and replacement with Portland Cement Concrete Pavement (PCCP). Due to the traffic conditions related to detours and measures to cure for the strength of the PCCP, the work was not completed. The City requested and ADOT agreed to include the PCCP work with the ADOT project and have the cost absorbed into the funding that has already been transferred to ADOT.
The City’s Change Order Committee reviewed and approved the PCCP work as a Change Order on February 4, 2021.
Key Considerations:
Approval of original ADOT IGA #19-0007325 and Resolution 2019-51, which provides the terms and conditions of the original agreement between the City of Flagstaff and ADOT. Review and approval of the PCCP work by the City’s Change Order Committee. The cost of the PCCP work will be absorbed by the City’s original contribution amount.
Community Benefits and Considerations:
The cost of the PCCP work will be absorbed by the City’s original contribution amount. There will be no additional cost associated with the Rio de Flag Flood Control Project for the PCCP work. The City will be responsible to pay or be reimbursed for any difference between the estimated and actual costs for the ADOT project associated with the excavation and backfill line item as already outlined and approved in the original ADOT IGA #19-0007325 and Resolution 2019-51.
ADOT provided a cost estimate for the original IGA contribution amount. The cost was based on ADOT’s past projects with the appropriate markups for engineering and administration.
ADOT provided a cost estimate for the original IGA contribution amount. The cost was based on ADOT’s past projects with the appropriate markups for engineering and administration.
Community Involvement:
ADOT will be managing the project and overseeing the effects from construction.