Consideration and Approval of Construction Contract:  West Street and Arrowhead Avenue Project Phase II 

 1) Award the Construction Contract to Capital Improvements, LLC in the amount of $3,402,974.20 which includes a $210,000.00 contract allowance. The contract period is 200 calendar days; and
2) Authorize Change Order Authority to the City Manger in the amount of $319,297.00 (10% of contract amount excluding allowance) for unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents.

Council awarded the engineering consultant services contract at the June 20, 2011 Council Meeting and the Phase I construction contract at the April 17, 2012 Council Meeting.

Capital staff presented the mini-roundabout concept for the intersection of Arrowhead Avenue and West Street on October 9, 2012 for discussion and Council direction on the design. A majority of Councilmembers approved the design concept. 

A Corridor Study for the West Street and Arrowhead Avenue Reconstruction Project was developed and completed in 2005. The Study developed a preliminary concept design that was produced from evaluation of alternative traffic routes through the neighborhood, preference of edge improvements including sidewalk, parkways, and bicycle lanes, and utilities and storm drainage needs in the area. The Study was developed through extensive involvement with the public, City staff, and project stakeholders and was presented to City Council on August 22, 2005.

At the June 20, 2011 Council Meeting, the design phase services was awarded for the full project.  The project is separated into two phases to facilitate funding and in order to construct around the winter seasons. Phase I, which was completed in October 2012, includes West Street from Cedar Avenue to 6th Avenue. Phase II Includes the remainder of West Street and Arrowhead Avenue from 6th Avenue to Route 66.

Phase II improvements include removal and replacement of roadway asphalt, new concrete curb/gutter/sidewalks, driveway entrances, street lighting, water/sewer main repairs & new installation, new traffic signal at Arrowhead/Rt. 66, and a new storm drain system. 

During design of Phase II, the design team investigated several options for the intersection of Arrowhead Avenue and West Street, including a large radius curve and a “T” type intersection. These options presented concerns of large private property acquisitions, lack of pedestrian and vehicular safety, and cost. Due to these negative factors, City Transportation Engineering and the design team developed a concept for a mini-roundabout intersection that greatly reduces private property impacts, provides a through traffic route for the primary traffic flow, provides improved pedestrian access, and reduces cost. Capital staff presented the mini-roundabout concept to Council on October 9, 2012 for discussion and Council direction on the design. A majority of Councilmembers approved the design of the mini-roundabout.

The advertisement for construction bids was published on February 24, 2013 and March 3, 2013 in the Arizona Daily Sun. Eight bids were received by the opening date of March 21, 2013. A tabulation of bids is attached. Staff recommends award to the lowest responsive and responsible bidder, Capital Improvements, LLC.  

West and Arrowhead Phase II Bid Summary 

Engineer's Estimate	$4,300,000
Capital Improvements, LLC	$3,402,974
Kinney Construction Services	$3,743,147
LP's Excavating	$3,878,715
Alliance Streetworks	$4,068,272
Fann Contracting	$4,348,822
Woodruff Construction	$4,350,000
Eagle Mountain Construction	$4,369,725
Standard Construction Company	$4,583,348

Project expenditures will be funded by the current budget appropriation of $4,469,313 from Transportation Tax funding (acct 040-9253-607) and recommended programmed funding of $4,958,400 for FY 14.   

There are many community benefits of this project, including:  

• The project will provide for an improved roadway surface with standard width travel lanes and sections of turning lanes.
• Sidewalk and ADA compliant ramps will provide a safe place for pedestrian travel that is currently missing.
• New curb and storm drain will help remediate surface drainage issues.
• City utility upgrades.
• Improved street lighting helps to increase neighborhood safety and aesthetics.
• The mini-roundabout intersection will provide a through traffic movement for the primary traffic route that accommodates standard vehicle and large truck traffic, as well as providing improved pedestrian access. 
• This project will provide continued improvements to the Sunnyside Neighborhood and for the traveling public.

In 2004 and 2005 there was an extensive public outreach effort coordinated for the West and Arrowhead Corridor Study that included public meetings and door to door meetings to address individuals property concerns. Public open houses were held during the design phase on November 15, 2011 and September 13, 2013. One- on- one discussions (in person and by telephone) have been conducted with property owners, and Capital staff has attended Sunnyside Neighborhood Association meetings. City staff and the contractor will continue to work closely with the community through the completion of Phase II.