Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with Sands Motor Company in the amount of $80,745.22 for the purchase of one (1) 2021 Chevrolet Silverado 4500HD with Rugby 2-3 Yard Dump Body. 

1. Approve the Cooperative Purchase Contract with Sands Motor Company in the amount of $80,745.22 for the purchase of one (1) 2021 Chevrolet Silverado 4500HD with Rugby 2-3 Yard Dump Body utilizing the Maricopa County cooperative purchase contract; and
2. Authorize the City Manager to execute the necessary documents.

Streets has an operational need to replace a vehicle that was totaled in October of 2021 in a vehicle accident. The vehicle was the only medium duty truck with a utility dump bed in the Streets fleet. This truck is built to support pothole patching, small quantity material hauling, and supports the concrete sidewalk repair program extensively. These critical maintenance programs are designed to maintain a high-quality multi-modal transportation system. Streets has located a built and ready to deliver truck that could support the immediate demand. Streets also plans to see this vehicle to heavily support sandbag mitigations within the Museum Flood Hazard Area. This truck is ideal for the Museum Flood 2022 refresh program and flood response efforts. Currently, Streets does not have a dump body vehicle capable of supporting these programs with the loss of our previous vehicle.

This equipment purchase is funded with Highway User Revenue Funds (HURF) Acct# 040-06-161-0614-6-4401 for a budgeted amount of $80,745.22.

Streets did receive $9,000 from insurance for the truck that was totaled in October 2021. These funds will support the purchase of this vehicle. The FY2022-2023 HURF fund does have the capacity to purchase this truck and has been presented to the Fleet Management Committee as a viable replacement for S3028 and was approved to move forth.

Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system

Yes, the City Council has discussed on several occasions the importance of maintaining the highest level of service to all of Transportation and Public Infrastructure. This purchase will directly support the City’s mission in achieving these goals.  

1. Approve the Cooperative Purchase Contract with Sands Motor Company in the amount of $80,745.22 for the purchase of one (1) 2021 Chevrolet Silverado 4500HD with Rugby 2-3 Yard Dump Body; or
2. Special order a replacement vehicle to replace the damaged vehicle.  This is not recommended as the lead time for a vehicle of this type is likely well over 12 to 14 months.
3. Do not approve the Cooperative Purchase Contract.

City of Flagstaff Procurement is utilizing a cooperative purchase contract through the Maricopa County Vehicle Replacement program with Sands Motor Company under contract serial number 180277-C. The use of the Maricopa County cooperative purchase contract will allow the City to get the best pricing for needed vehicles.

The purchase of one (1) 2021 Chevrolet Silverado 4500HD with Rugby 2-3 Yard Dump Body to support our concrete replacement program while also support pothole patching throughout the City.

This is funded in the budget utilizing Highway User Revenue Funds (HURF).