10.C.
City Council Meeting - FINAL
- Meeting Date:
- 05/21/2013
- From:
- Randy Whitaker, Project Manager
Information
TITLE:
Consideration and Approval of Intergovernmental Agreement Amendment: Amendment Two to the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) 11-097I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY2013 Highway Safety Improvement Program (HSIP), Beulah Bike Lanes.
RECOMMENDED ACTION:
Approve the IGA/JPA Amendment Two which will obligate additional FY2013 HSIP funding for design work for Beulah Bike Lanes in the amount of $45,000.
Policy Decision or Reason for Action:
Original IGA/JPA and Amendment One included $203,000 of the current construction project cost. Approving the IGA/Amendment Two will obligate an additional FY 2013 HSIP funding for the Beulah Bike Lanes in the amount of $45,000 (Grant 94.3% = $42,435, City Match 5.7% = $2,565) which brings the total construction project cost to the current IGA/JPA of $248,000.
Subsidiary Decisions Points:
This project is for design and construction of bike lanes along Beulah Boulevard between Woodland Village Boulevard and McConnell Drive. The additional width to accommodate bike lanes will be gained by removing or narrowing existing medians and narrowing lanes from 12 to 11 feet.
Financial Impact:
The purpose of this Amendment Two is to provide additional FY 2013 funding for the design work for Beulah Bike Lanes from the Highway Safety Improvement Program for the project. The total cost of the Beulah Bike Lanes is estimated to be $248,000 and will be paid for from HSIP funds over the next five years (FY11-FY15 HSIP). The federal cost share is funded at $233,864 (94.3%) and the City share at $14,136.00 (5.7%). The project is identified in the Community Development Division, Transportation CIP (Account #040-9256-607-4099), City project number 03-11010.
Connection to Council Goal:
1. Repair Replace maintain infrastructure (streets & utilities)
Has There Been Previous Council Decision on This:
Yes, the original IGA/JPA for FY 2011 HSIP funds and Amendment One for design FY2012 HSIP funds.
Options and Alternatives:
A. Approve the Joint Project Agreement
B. Amend the Joint Project Agreement
C. Reject the Joint Project Agreement
B. Amend the Joint Project Agreement
C. Reject the Joint Project Agreement
Background/History:
The purpose of the Highway Safety Improvement Program (HSIP) is to achieve a significant reduction in traffic fatalities and serious injuries on public roads. This is to be accomplished through the development and implementation of the Strategic Highway Safety Plan (SHSP) which is a statewide-coordinated safety plan that provides a comprehensive framework for reducing highway fatalities and serious injuries on all public roads. SHSP is intended to identify the State’s key safety needs and guide HSIP investment decisions. Funding is from the U.S. Department of Transportation, Federal Highway Administration through ADOT which is responsible for administering the HSIP in Arizona.
Key Considerations:
The 2013 HSIP funds required an approved IGA/JPA to be obligated by ADOT. Any funding not obligated by the City or County in the FMPO Region within this fiscal year is returned to ADOT.
Expanded Financial Considerations:
The funding to-date is:
Original IGA FY2011 Design - $25,000
Amendment #1 FY2012 Design - $28,000
Amendment #1 FY2014 Construction - $150,000
This IGA/JPA Amendment Two for FY2013 HSIP will fund the Beulah Bike Lanes project in the amount of $45,000 for design in FY2013. The Total Cost of the Beulah Bike Lanes is estimated to be $248,000 and will be paid for from HSIP funds over the next five years.
Original IGA FY2011 Design - $25,000
Amendment #1 FY2012 Design - $28,000
Amendment #1 FY2014 Construction - $150,000
This IGA/JPA Amendment Two for FY2013 HSIP will fund the Beulah Bike Lanes project in the amount of $45,000 for design in FY2013. The Total Cost of the Beulah Bike Lanes is estimated to be $248,000 and will be paid for from HSIP funds over the next five years.
Community Benefits and Considerations:
Will provide a safer route for bicycles along Beulah Boulevard which is part of the goals in the regional plan.
Community Involvement:
Inform:
Although there has been no formal public involvement process, this project has been approved by the Flagstaff Metropolitan Planning Organization for inclusion in the Transportation Improvement Program which incorporates public notification and participation in their meetings.
Although there has been no formal public involvement process, this project has been approved by the Flagstaff Metropolitan Planning Organization for inclusion in the Transportation Improvement Program which incorporates public notification and participation in their meetings.
Expanded Options and Alternatives:
A. Approve the JPA
- Pros: Project will proceed providing enhanced bicycle safety.
- Cons: Additional matching funds and staff time are required.
- Pros: Cannot be determined without knowing amendment
- Cons: Additional staff time to discuss with ADOT, creating a project delay.
- Pros: Grant requirements would not apply to the Construction phase of the project including Davis/Bacon wage compliance, DBE and buy American requirements.
- Cons: Additional grant funds would not be obtained and City would need to identify funding for project.
Council Action:
Approved - 05/21/2013 - EAB