Consideration and Approval of Construction Contract:  La Plaza Vieja 2010 Bond Project.

1) Award the construction contract to LP’s Excavating, Inc. of Williams, Arizona in the total award amount of $1,741,893.15, which includes $80,000.00 in contract allowance.  The contract period is 150 calendar days; and
2) Authorize Change Order Authority to the City Manager in the amount of $166,000.00 (10% of the bid contract amount, less contract allowance) for unanticipated additional costs; and 
3) Authorize the City Manager to execute the necessary documents. 

Awarding the contract will authorize the construction of the La Plaza Vieja 2010 Bond Project in accordance with the approved public improvements as authorized by the Special Debt Authorization election of November 2010. Proceeding with the contract work will improve the La Plaza Vieja neighborhood, the project will comply with the 2010 Bond program including water, sewer and pavement resurfacing and reconstruction.

The La Plaza Vieja 2010 Bond Improvement project is funded by the total budget appropriation of $2,118,044 (includes FY 12 and FY 13 prior year expenditures) and FY 14 budget amount of $1,957,236 for the voter approved Street/Utility Bond Program (acct. 403-2437-691).

Repair, Replace, and Maintain Infrastructure (Streets & Utilities)

Yes, Council approval of the Special Debt Authorization Election held in November 2010 and authorizing general obligation bonds to fund Street and Utilities Improvements in a principle amount up to $16,500,000. 

1) Approve the award as recommended.
2) Reject the approval of the award and direct staff to re-advertise the project. This option would delay the construction start date and cause the work to be deferred until 2014.  

The scope of the project includes new 8” sanitary sewer mains and services, new 8” water mains and services and new fire hydrants.  New curb, gutter and sidewalk will be constructed for the areas where water and sewer services are installed to the property line.  Asphalt pavement replacement includes resurfacing or reconstruction of the streets within the neighborhood. The project will also address vehicular traffic through the neighborhood by constructing mini traffic circles at the intersections of, Tombstone Ave and Florence St., Tucson Ave. and Florence St., Tombstone Ave. and Kingman St.   
 
Construction impacts include traffic detours and temporary displacement of parking for the residents. 

The bid solicitations were published two times, April 21 and 28, 2013.Six bids were received on May 8, 2013 at the office of the City Purchasing Agent. A summary of the bids received are:

Project expenditures will be funded by the current total budget appropriation of $2,118,044 for 2010 Bond Projects (acct. 403-2437-691).

The project will replace deteriorated utility and street infrastructure in accordance with the voter approved bond authorization of November 2010.  Pedestrian and ADA accessibility will be improved by the replacement of non-compliant street features.      

All property owners in the La Plaza Vieja neighborhood were sent letters which gave a brief overview of the project and encouraged questions and comments from the residents. Staff attended the La Plaza Vieja Neighborhood Association meetings and gave updates on the project status. Construction up-dates will be provided to residents, property owners and to the neighborhood association throughout the project duration.

• Approve the award as recommended. 
• Reject approval of the award.  This option would delay the construction start and cause the work to be deferred until 2014.  Provide additional direction to staff.