9.B.
City Council Meeting - FINAL
- Meeting Date:
- 03/19/2024
- Co-Submitter:
- Brian Gall
- From:
- Stacey Brechler-Knaggs, Grants, Contracts & Emergency Management Director
Information
TITLE:
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for the construction of a Snow Removal Equipment Building (SREB), Phase 1 Site Preparation.
STAFF RECOMMENDED ACTION:
Approve Grant Agreement with the Arizona Department of Transportation for the Airport Snow Removal Equipment Building, Phase 1 Site Preparation, in an amount not to exceed $217,304 as a matching grant.
Executive Summary:
This grant is part of a multiple grant funding opportunity (three separate matching grants are anticipated) to deliver this much needed City facility. The delivery of the SREB project will ensure the investments made by City, state and federal funds on equipment is secured and is anticipated to increase the overall level of service of the runway snow operations. Once the project is completed, the efforts will result in an improved quality of air transportation network during the winter months. The City of Flagstaff community continues to support initiatives improving and maintaining quality infrastructure throughout out transportation network.
Financial Impact:
The grant award amount is $217,304, with a City match of $217,304 for a total of $434,608. The total estimated project cost is $24,780,722, this is one of multiple matching grant awards to fund the project.
This project is a multiple year project and is partially budgeted in 221-07-222-6271-0-4434 in FY 2023-24 with the full project included the Airport capital improvements 5 year plan
This project is a multiple year project and is partially budgeted in 221-07-222-6271-0-4434 in FY 2023-24 with the full project included the Airport capital improvements 5 year plan
Policy Impact:
None
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Safe & Healthy Community - Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices. - Promote physical health through providing recreation opportunities, parks, open space & multiple transportation options. Sustainable, Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well maintained infrastructure system. - Provide effective management of and infrastructure for all modes of transportation.
Has There Been Previous Council Decision on This:
Yes.
On August 18, 2020 Council approved a grant award for the Design of the Snow Removal Equipment Building.
On October 17, 2023, Council approved the first of three grant awards with the Federal Aviation Administration for the construction of the Snow Removal Equipment Building.
On August 18, 2020 Council approved a grant award for the Design of the Snow Removal Equipment Building.
On October 17, 2023, Council approved the first of three grant awards with the Federal Aviation Administration for the construction of the Snow Removal Equipment Building.
Options and Alternatives:
- Accept the Grant Agreement which will provide funding to design the snow removal equipment building.
- Not accept the Grant Agreement and the funds will be returned and project terminated.
- Not accept the Grant Agreement and the funds will be returned and project terminated.
Background and History:
A Request for Proposal was solicited for Professional Architectural Design Services, bids were received on April 2, 2020 and on July 7, 2020 Council approved the contract with APMI in the amount of $859,977. Based on bids, the City received a Grant Offer on July 13, 2020 from FAA for the Airport Improvement Program (AIP) Project No. 3-04-0015-044-2020 to Design the Snow Removal Equipment Building.
The first of June 2023 we submitted three grant applications (FAA Entitlement, Bipartisan Infrastructure Law, and FAA Discretionary) for funding the construction of the Snow Removal Equipment Building. This is the first award of three matching grants to get to a total project cost of approximately $24,780,722.
The first of June 2023 we submitted three grant applications (FAA Entitlement, Bipartisan Infrastructure Law, and FAA Discretionary) for funding the construction of the Snow Removal Equipment Building. This is the first award of three matching grants to get to a total project cost of approximately $24,780,722.
Key Considerations:
The project design was 100% funded by FAA. The construction grant will be funded through a number of grant awards (anticipating three total) using Entitlement funds, Airport Bipartisan Infrastructure Law funds, and competitive Discretionary funding.
This grant award is the first of three that will be matched by AZ Department of Transportation, Aeronautics Section.
This grant award is the first of three that will be matched by AZ Department of Transportation, Aeronautics Section.
Community Benefits and Considerations:
The City will benefit in numerous ways with the completion of this project. There will be a consolidation of facility resources (staff, equipment…) and thus, efficiency in these services is expected to increase. The facility will increase the efficiency of snow removal operations at the airport and extend the life of airport equipment by providing a protected storage area.
Community Involvement:
Consult - Staff will continue to share the design progress with the airport commission as well as City Council.
Empower – The Federal Aviation Administration and City Council have been very supportive of the project.
Empower – The Federal Aviation Administration and City Council have been very supportive of the project.