Consideration and Approval of Contract:  Approval of the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of Four 2023 Ford Explorer Police Interceptors for the Flagstaff Police Department in the amount of $211,955.44.
 

1. Approval of the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of Four 2023 Ford Explorer Police Interceptors for the Flagstaff Police Department in the amount of $211,955.44; and
2. Authorize the City Manager to execute the necessary documents.

PFVT Motors, LLC dba Peoria Ford holds a state contract for vehicle purchases under CTR059322. The Flagstaff Police Department is seeking to purchase Four 2023 Ford Explorer Police Interceptors from Peoria Ford in the amount of $211,955.44. The purchase is needed to replace vehicles that have met age and mileage requirements for retirement as well as vehicles that sustained accident damage. This purchase will assist the Flagstaff Police Department in maintaining a healthy fleet ready for emergency response. The acquisition of these four vehicles has been approved by the Fleet Management Committee as well as the Budget Committee.

The FY2024 Flagstaff Police Department budget was $312,031 remaining for the purchase of (4) Police Interceptor Explores and the upfitting of these vehicles in account 001-04-061-0221-2-4401.

None.

1. Approve the Cooperative Purchase Contract for Four 2023 Ford Explorer Interceptors from Peoria Ford; or
2. Approve a purchase of fewer than Four 2023 Ford Explorer Interceptors; or
3. Deny the request to purchase the Four 2023 Ford Explorer Interceptors.

The Flagstaff Police Department's authorized patrol fleet strength is fifty vehicles. By the end of June, it is anticipated our fleet strength will be forty-five. The addition of the four vehicles in this proposal will allow the police department to approach the goal of fifty vehicles while allowing for the retirement of some vehicles over the age and mileage recommendations for our fleet.

The Purchasing section has reviewed the competitively solicited cooperative purchase options available and confirmed that the Arizona Department of Transportation (ADOT) conducted a competitive and open procurement process through Request for Proposal Solicitation No. BPM004157 that resulted in Contract No. CTR059322 with PFVT Motors, LLC dba Peoria Ford. This underlying agency contract has been verified as valid and appropriate for the purchase of the specified vehicles and presents the best value to the City. These vehicles are currently in stock and available on the lot of Peoria Ford.

Personnel: Attract and Retain Quality Staff
Transportation and Other Public Infrastructure: Replace aging infrastructure

It remains a priority for the Flagstaff Police Department to seek hybrid vehicle models for patrol. The department has had to revert to gasoline models in this instance since hybrid models are unavailable. Our current fleet does include fourteen hybrids and four electric vehicles.

Sustaining a reliable police fleet helps minimize vehicle downtime, effectively maximizing the number of police vehicles available for use, which may result in faster response times and an elevated level of service to our citizens.