10.D.
City Council Meeting - FINAL
- Meeting Date:
- 06/04/2024
- From:
- Patrick Brown, Purchasing Director
TITLE:
Consideration and Adoption of Resolution No. 2024-26: A resolution of the Flagstaff City Council, amending the Procurement Code Manual, Article 4 and adding Article 32 and establishing an effective date.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2024-26 by title only
- City Clerk reads Resolution No. 2024-26 by title only (if approved above)
- Adopt Resolution No. 2024-26
Executive Summary:
This Resolution is to amend the City's Procurement Code Manual to revise Article 4 Definitions and add the new Article 32 for Sustainable Procurement. Staff has developed new Article 32 and revised Article 4 with associated definitions that will provide a sustainable procurement process when soliciting for Financial Services.
Financial Impact:
N/A.
Policy Impact:
Per City Code, Chapter 1, Section 20-001-0004, a Resolution is required to adopt changes to the Procurement Code Manual.
Previous Council Decision or Community Discussion:
On June 27, 2023 during a Council Work Session, city staff was asked by council to explore and develop procurement policy code revisions for the Procurement Code Manual.
On March 28, 2024 at a City Council Work Session, city staff presented amendments to the Procurement Code Manual with options to consider under the new Sustainable Procurement article related to Financial Services.
On March 28, 2024 at a City Council Work Session, city staff presented amendments to the Procurement Code Manual with options to consider under the new Sustainable Procurement article related to Financial Services.
Options and Alternatives to Recommended Action:
- Adopt the changes proposed in the Resolution
- Provide amendments and adopt the Resolution
- Do not adopt the resolution and provide direction to staff
Background and History:
The City has a formal and comprehensive Procurement Code Manual which was originally adopted by City Council under Resolution No. 2013-19 on July 16, 2013. Any and all amendments are required to be adopted by Resolution per City Code, Chapter 1, Section 20-001-0004. The Procurement Code Manual was amended June 2015, May 2018, April 2019 and July 2023.
The purpose for the Procurement Code Manual is to provide fundamental principles, practices and guidelines for how the City Procurement process works. The objectives of the Procurement Code Manual are to outline various procedures in order to provide and preserve a high standard of integrity and transparency with the City's procurement process and demonstrate leadership in the stewardship of taxpayer dollars involving the procurement of materials, services and construction. The Procurement Code Manual is in accordance with the Flagstaff City Charter and applicable law.
The City Procurement Code Manual currently consists of 31 Articles. Staff is prepared to discuss amendment to Articles 4 and adding new Article 32 for adoption. Staff will continue to look at future revisions to other Articles within the Procurement Code Manual.
Connection to PBB Priorities and Objectives:
None
Connection to Regional Plan:
None
Connection to Carbon Neutrality Plan:
None
Connection to 10-Year Housing Plan:
N/A