Consideration and Approval of Contract: Cooperative Purchase Contract with Carollo Engineers, Inc. for Engineering Services on the Fort Tuthill Well Pump House #2 in an amount not to exceed $499,988.00.
 

1. Approve the Cooperative Purchase Contract with Carollo Engineers, Inc. for Engineering Services on the Fort Tuthill Well Pump House #2 in an amount not to exceed $499,988.00; and
2. Authorize the City Manager to execute the necessary documents.

The recommended Cooperative Purchase Contract with Carollo Engineers, Inc. (Carollo) will authorize Carollo to conduct Engineering Services at the Fort Tuthill Well #2 to develop and deliver a design for Pump House #2 Design Project. A pump house is generally described as a building that contains the pump that draws the water from the well and pumps the water into a City distribution system. To bring Fort Tuthill Well #2 online, a pump house is essential, and prior design identified that an expansion of Pump House #1 will allow the City to utilize both wells within the existing, but expanded, structure of Pump House #1.

Water production at the Pump House #2 is expected to nearly double with the addition of this secondary water source and the equipment upgrades that will be part of this project. This design of Pump House #2 will also resolve the production limitations of the existing pump house to maximize the production capacity. Design work will provide a solution for adding this new water source, increasing infrastructure to treat and disinfect a greater volume of water for distribution, and add significant capacity. This Cooperative Purchase Contract with Carollo will include the many design detail requirements to complete this pump house upgrade, wellhead structure, electrical and pipeline design. 

The design is anticipated to be completed in the Summer of 2025.

Project Name:  Fort Tuthill Well #2 Pump House Design Project
Cost:  $499,988.00
Account Number Budgeted:  202-08-370-3497-0-4464
FY2024-25 Budgeted Amount: $735,736
Grant Funded:  No
Funding Source:  Drinking Water Fund

No.

1. Approve the Cooperative Purchase Contract as recommended. Approval will allow Carollo to initiate the design of the Project; or
2. Reject the award and provide additional direction to Staff. This option would delay the start of design.

The Purchasing Section has reviewed the competitively solicited cooperative purchase options available and confirmed that Arizona Department of Administration (ADOA) conducted a competitive and open procurement process through Request for Qualifications Solicitation BPM004132 that resulted in Contract CTR058871 with Carollo Engineers, Inc.. This underlying agency contract has been verified as valid and appropriate for the purchase of the specified services and presents the best value to the City.

Sustainable and Innovative Infrastructure

• Deliver outstanding services to residents through a healthy, well-maintained infrastructure system.

Goal WR.2.  Manage a coordinated system of water, wastewater, and reclaimed water utility service facilities and resources at the City level and identify funding to pay for new resources.
Goal WR.4. Logically enhance and extend the City's public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services.

None.

Goal to continually expand and improve our water infrastructure to meet demand.