Consideration and Approval of Contract:  Amended and Restated Contract (Third Amendment) with Flagstaff Arts Council (Creative Flagstaff) for Lead Arts Agency Services; Arts, Science and Culture grant administration; ARPA grant administration; activation of the Coconino Center for the Arts; and ArtX festival.
 

The City has had a contract with Flagstaff Arts Council (also known as Creative Flagstaff) since 2017. Creative Flagstaff has been our Lead Arts Agency and provided grant process and management for the non-profit and artist community. This contract is funded by a 2% local transaction privilege tax on gross revenues from the hotel and restaurant industries, also known as the Bed, Board and Beverage (BBB) tax. This is the final year the contract may be extended.

The contract and the initial two amendments have three main focus areas:

• Lead Arts Agency - numerous activities to elevate the arts in the community,
• Grant making for arts, culture and science programs - provide a fair and beneficial process to provide BBB grant funds to non-profit partners and projects,
• Art X - Create and deliver an arts and ideas festival in Flagstaff.

This third amendment accomplishes a number of tasks for the coming fiscal year:
1) It adjusts the scope of the Lead Arts Agency portion of the contract based on discussions between Creative Flagstaff and City of Flagstaff staff;
2) It adjusts the funding amounts based on this year's budget allocation and the new scope of work;
3) It extends the timeline for the expenditure of ARPA grant funding;
4) It extends the contract for a final year.



 

Project Name: Creative Flagstaff Arts, Culture and Science Contract
Cost: $875,626
Account Number Budgeted: BBB - 054-07-216-0872-5-4273, 054-07-216-0873-5-4273, 054-07-216-0873-5-4290; ARPA - 001-09-402-6321-1-4290
FY Budgeted Amount: $875,626
Funding Source: BBB

The contract encompasses both the funding to Creative Flagstaff and the pass through dollars for non-profits and events. It includes BBB and ARPA funding.

Council approved this contract initially in 2017. City staff has been working with a consultant to perform a community process around arts, culture and science process and investments which will be used to develop the Request for Proposals for a future contract. 

Council may approve the Amended and Restated Contract. 

Council may request changes to the Amended and Restated Contract and staff will work to negotiate those changes with Creative Flagstaff.

Council may reject the Amended and Restated Contract and provide guidance on preferred options. 

The City of Flagstaff contracts with Creative Flagstaff for delivery of services related to arts, culture and science in Flagstaff. This is fully funded by the Bed, Board and Booze revenues. 

The contract is best known for the grants administration. Creative Flagstaff manages a grant proposal process that will provide $500,000 in grants to approximately 40 non-profits in arts, culture and science areas. These grants work to provide operating support and project support for organizations ranging from small cultural groups, to theater companies, to larger entities such as Lowell Observatory. Creative Flagstaff receives an amount equal to 15% of the granted amounts as a grant administration fee.

Because Creative Flagstaff already performs the grant process for us, the City also requested Creative Flagstaff to provide the ARPA funding out to art, science and culture grantees. This amendment extends the contract timeframe to allow them to complete the use of the ARPA funds.

Additionally, Creative Flagstaff will act as Lead Arts Agency. This portion of the contract is direct service provision in areas that lift the arts, culture and science sectors in the community. Selected examples of the work to be performed (complete list in the Scope of Work for the amendment) are:

• Providing the Coconino Center for the Arts (CCA) activation
  • Exhibitions - Creative Flagstaff will produce 4-5 unique exhibitions in the Main Gallery and 6-8 unique exhibitions in the Project Gallery. Additionally, for the first time there will be satellite venues for galleries. Also new, is CCA will be offering Presenting Artist Honoraria to support artists exhibiting in the CCA which is anticipated to lead to higher quality shows and to better support for artists. Robust programming will accompany each exhibition with guest lectures, panel discussions and art workshops.
  • Theater Concerts, Performances and Presentations - CCA will host 50 unique performances and develop a new Emerging Artist Series to offer paid opportunities for local performers. 
  • Community Arts Markets - CCA will provide two community artisan markets. One in Fall 2024 and an indigenous market in Spring 2025.
  • CCA 40th Anniversary - A celebration event with a gallery exhibition and a weekend of local music among other offerings.
• Arts Leadership
  • Professional Development Opportunities including Artwork Photographic Documentation, Digital Submissions and Platforms for Grants, Artis Business Licensing and many more.
  • Convening Creative Community - Facilitating quarterly community forums on topics such as Cultural Appropriation and Sensitivity, Artificial Intelligence and the Arts, and others.
•  Art, Artwalk and Satellite Venues
  • ArtX  - 3-4 ArtX engagements throughout the year,
  • Satellite Venues - Pilot project to do satellite exhibitions in other parts of the community.
• Accountability
  • Tracking and measuring benefit through qualitative and quantitative data

Aspects of the grant -making process or the Arts Leadership role address PBB Key Community Priorities and Objectives in each area below:

Inclusive and Engaged Community 

Sustainable and Innovative Infrastructure

Robust and Resilient Economy

Livable Community
 

Goal CC.5 - Support and promote art, science and education resources for all to experience
Goal CC.2 - Preserve, restore and rehabilitate heritage resources to better appreciate our culture. 
 

CR-2 Strengthen existing community systems to create resilience to both short term shocks and long term change.

n/a

n/a