Consideration and Approval of Contract:  Construction Manager at Risk (CMAR) Design Phase Services Contract with Loven-Fann Joint Venture in an amount not to exceed $700,000 for the Airport Snow Removal Equipment Building Project.
 

1. Award the CMAR Design Phase Services contract with Loven-Fann Joint Venture in an amount not to exceed $700,000, subject to approval by the Federal Aviation Administration (FAA) and Arizona Department of Transportation (ADOT) Multi-Modal Transportation Division; and
2. Authorize Change Order Authority of $70,000 (10%) to cover potential costs associated with unanticipated or additional items of work. This change order amount is included in the total not to exceed amount of $700,000; and
3. Authorize the City Manager to execute the necessary documents.

This Project consists of pre-construction design services, including generating one or more Guaranteed Maximum Price(s) (GMP), for the Snow Removal Equipment Building (SREB) project located at the Flagstaff Pulliam Airport that is currently under design.
 
This Design Phase Services Contract is for the CMAR to assist in the development of the final Project design. The Project will ultimately include the construction of the SREB, which will be presented as a separate item later this year. The SREB will be approximately 25,000 SF and consists of vehicle storage bays and a maintenance bay, equipment and material storage, and associated support areas. The SREB will be capable of supporting the Flagstaff Airport’s Snow and Ice Control Plan for multiple 24-hour operational periods. The development site is 6200 S. Pulliam Dr. (APN 116-61-004) of the Airport in the PF (Public Facility) Zone. The SREB will direct access for snow clearing crews to respond to snow and ice conditions at the Airport. The entire Project site area is approximately 4.5 acres within the larger parcel, which is 31.1 acres. The scope of work includes construction of a new SREB and associated site improvements. The Project also includes realignment of the existing road to the Airport Traffic Control Tower (S. Liberator Lane) (ATCT), a new stormwater basin, space for equipment turning movements, an equipment yard, and parking for employees. 

Project Name: Airport Snow Removal Equipment Building
Total Project Estimated Cost: $24,780,722
Account Number Budgeted: 221-07-222-3583-0 and 221-07-222-6271-0
FY2024-25 Budgeted Amount: $18,312,221
Grant Funded: Yes
Funding Source: U.S. Department of Transportation, Federal Aviation Administration and Arizona Department of Transportation

The total Project budget is estimated to be approximately $24,780,722 (including additive alternate(s)  provided by the funding from City of Flagstaff, FAA, and ADOT. Funding for the project will come from multiple grant awards from the Federal Aviation Administration (FAA), matching funds from Arizona Department of Transportation (ADOT) and City funding.
 
The City has received one of the FAA grants (Airport Improvement Program (AIP) 51) and the ADOT matching grant for a total of $4,861,391.  We are anticipating two additional FAA and ADOT grants for the Project.  The City has requested a letter of commitment to the Project from the FAA, however the full federal funding/grant award for the total project cost will not be considered for award until the GMP(s) is available and award is anticipated around June 2025.
 
The grant monies are anticipated to be dispersed from April 2023 through June 2025. The total Project budget covers all costs to deliver the Project including but not limited to; itemized proposed equipment to aid in the operation of the facility, landscaping, startup and training. If federal discretionary funds are not authorized, the City would use our federal entitlement funds to cover this work initiative. Based on the GMP, the FAA grant will provide 91.06% of total project funding, ADOT grant will provide 4.47% of funding, with the City grant match of 4.47% at the time of grant award.

• On August 18, 2020, Council approved a design services grant contract for APMI for the Project.
• On October 17, 2023, Council approved the FAA AIP 51 grant agreement.

1. Approve the CMAR Design Phase Services Contract with Loven-Fann Joint Venture, as presented. This will allow timely execution of the Project; or
2. Reject approval of the contract and direct staff to pursue traditional design-bid-build project delivery. This would effectively delay progress on the project by one year and jeopardize the grant funding.

On August 18, 2020, the City Council approved a design services grant for APMI for the design of the Snow Removal Equipment Building Project. City staff, the design consultants, and representatives from the FAA and ADOT developed several alternative concepts. Preliminary design is complete and the Project is transitioning to final construction documentation. Pursuant to the Construction Manager at Risk (CMAR) Design Phase Services Contract, Loven-Fann Joint Venture will provide pre-construction design services, including confirmation of the constructability of the APMI plans for the Snow Removal Equipment Building (SREB), development of the schedule for construction, and generation of the GMP.
 
In recent years, the Arizona State Legislature and Federal Aviation Administration have both authorized the use of Alternative Project Delivery Methods (APDM) in lieu of the traditional Design-Bid-Build method of project delivery. These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a qualifications-based selection process to procure construction services from a firm deemed most qualified to perform the work.

On April 13 and 20, 2024, a Request for Statements of Qualifications (RSOQ) for Construction Manager at Risk (CMAR) services was published in the Arizona Daily Sun and was posted on the Purchasing PlanetBids web site on April 4, 2024. On April 30, 2024, the City of Flagstaff received five Statements of Qualifications that were responsive to the requirements of the RSOQ for providing CMAR services for this project. A selection committee of five members independently reviewed and evaluated those statements in accordance with the evaluative criteria established in the RSOQ. The evaluation committee consisted of three City staff, one local contractor, and one design professional. Based on numerical evaluation of the statements received, Loven-Fann Joint Venture received the highest ranking and was deemed the most qualified among those submitting proposals to provide CMAR services. 

The selection committee final scores were:
 

Firm		Score		Ranking
Agate		293		4
Core Construction		445		3
Kinney Construction		469		2
Loven- Fann Joint Venture		509		1
Sundt		445		3

 
Airport snow removal equipment is currently stored in the airport’s Aircraft Rescue and Fire Fighting (ARFF) building and other locations across the facility. This Project will allow the Airport to store and respond with the snow removal equipment and additional deicing materials from one centralized location. The site for the new SREB is adjacent to the ARFF building and air traffic control tower and across from Taxiway A at a location previously identified in the Airport Master Plan. The construction of the Project will include: 

1. The construction of approx. 25,000-sf SREB with a maximum height of approximately 28 feet. 
2. The construction of approx. 1,680-square-feet parking lot.
3. The construction of approx. 30,000-sf low impact development (LID) basin to manage stormwater runoff. (Per FAA requirements, water collected in the stormwater basin will be drained within 48 hours.)   

The Project will also involve the paving of a small parking lot on the southwest side of the SREB. The parking lot will consist of nine parking spaces including an electric vehicle stall and an American with Disabilities Act (ADA) compliant space. Trenching will be necessary for utilities to connect to existing infrastructure from the southwestern corner of the proposed SREB, and the Project will relocate portions of existing fencing along the western side of the SREB.

Safe & Healthy Community
- Ensure the build environment is safe through the use of consistent standards, rules and regulations, and land use practices.
- Promote physical health through providing recreation opportunities, parks, open space & multiple transportation options.

Sustainable, Innovative Infrastructure
- Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
- Provide effective management of the infrastructure for all modes of transportation.

REGIONAL PLAN GOALS AND POLICIES –
 
Goal T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in northern Arizona.
 
Policy T.10.1. Maintain and expand Flagstaff Pulliam Airport as an important link to the national air transportation system.
 
Policy T.10.3. Seek opportunities to expand destinations and frequency of regional air service throughout the southwest and west.
 
This Project will facilitate improved responsiveness to snowfall at the airport by reducing staff time needed to deploy snow removal equipment and improving access for equipment maintenance. The improved response to snow events will place the airport in a better position to support current airport operations, tenants, and air service, and will be a selling point for additional air service.

CLIMATE CHANGE AND ADAPTATION GOALS AND POLICIES – This facility will be an all-electric, high performance green building (standards of the GSA) and be designed to meet the City of Flagstaff carbon neutrality goals.

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