Consideration and Approval of Contract:  Cooperative Purchase Contract with Courtesy Chevrolet in the amount of $168,494.41, for the purchase of two (2) electric Chevrolet Silverado's (1 model 4WT for Engineering and 1 model 3WT for Code Compliance).
 

1. Approve the contract with Courtesy Chevrolet for the purchase of two (2) Chevrolet Silverado electric vehicles in the amount of $168,494.41. One vehicle for Engineering and one vehicle for Code Compliance; and 
2. Authorize the City Manager to execute the necessary documents. 

The Cooperative Purchase Contract will result in the purchase of two (2) Chevrolet Silverado EV’s.

1. The Engineering Department seeks to purchase one electric vehicle truck to be utilized for Capital Engineering and Development Engineering sections to replace a vehicle approved for replacement.

       2. The Community Development Division seeks to purchase one electric vehicle truck for the Code Compliance Section to replace a vehicle approved for replacement.

Engineering will be utilizing $70,000.00 from rolling stock account 001-10-103-0321-1-4401 and the remaining balance of $17,249.82 will be funded from the Fleet Electrification account 001-06-154-0552-3-4401 for a total cost of $87,249.82.
 
Community Development will be utilizing $40,000.00 from rolling stock account 001-05-122-0336-4-4401 and the remaining balance of $41,244.59 will be funded from the Fleet Electrification account 001-06-154-0552-3-4401 for a total cost of $81,244.59.

None.

1. Do not purchase the vehicles and reevaluate the priorities of the existing Fleet, operational need and financial capacity of the funds.
2. Purchase internal combustion engine vehicles through an alternative procurement or purchase agreement.
3. Provide alternative direction to staff and discuss further with the end users and Fleet Advisory Committee.

In an effort to assist the city in meeting its goal to reduce the carbon footprint, the Engineering and Community Development Divisions are committed to electrifying their fleet vehicles. The Capital Engineering and Development Engineering sections have 17 employees that utilize two pick-up trucks to access construction sites and attend meetings as needed. Code Compliance has 4 employees that utilize two (2) Prius vehicles and 1 Ford Escape vehicle for their daily activities and inspections. Having a truck will allow for Code Compliance staff to pick up and haul away larger debris when needed and access off road areas. A truck will be more dependable during winter events and have more capacity and hauling capability to store tools that may be needed when in the field. Procurement utilized a competitive and open public procurement process conducted by the State of Arizona Procurement Department through Request for Proposal Solicitation No. BPM004157 that resulted in Contract # CTR059315 with Courtesy Chevrolet.  

The selection of vehicles and the inclusion of local dealerships were included to align with a strategic approach to procurement. By engaging local dealers, there's an opportunity to support the community and potentially benefit from competitive pricing and availability. The recent acquisitions of two Toyota SUVs from Findlay Toyota and two Ford Hybrid F150s from Babbitt Ford exemplify this approach, demonstrating a commitment to finding the best value while adhering to established procurement procedures.  However, during this procurement process the vehicles were not available on the lot for procurement.  Courtesy Chevrolet has the vehicles available on the lot and under state contract.

Priority Based Budget Key Community Priorities and Objectives
Provide Exceptional Service: Provide employees with tools, training and support.  
Invest in Our People: Ensure effective resources for employees.
 

N/A

Carbon Neutrality Plan
Reduce emissions, increase the number of alternative fuel vehicles in the city fleet, and reduce the City of Flagstaff's carbon footprint.

N/A