Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with Graybar Electric Company, Inc. for SCADA/IS for Water and Wastewater treatment software and hardware in the amount not to exceed $195,152.45, annually.
 

1. Approve the Cooperative Purchase Contract with Graybar Electric Company, Inc. ("Graybar") for SCADA/IS for Water and Wastewater treatment software and hardware in the amount not to exceed $195,152.45, annually; and
2. Request the City manager to execute all the necessary documents.

This Cooperative Purchase Contract will assist in the performance functions the SCADA (Supervisory Control and Data Acquisition) program which are to develop, maintain, program, expand and secure the SCADA controls which automates and give remote access to processes for all water moving through the City including water production, wastewater, and reclaimed water. The SCADA system includes: the remote equipment and interfaces with the equipment in each process. The OT (Operational Technology) Servers and Clients systems that control, collect and manage data. The call-out system that alerts operations, both local and remote, that there is an alarm or warning of a safety or compliance parameter out of the normal range. the equipment and software purchased from Graybar will aid in maintaining the functionally of the SCADA system.

Project Name: SCADA System Improvements
Cost: $195,152.45, annually for a 3 year term with 2 ,1 year renewals 

Water Services has budget authorization in the following accounts to cover this contract in FY2024-25:
202-08-307-1015-0-4225     $15,000  
202-08-307-1015-0-4229       21,485
202-08-307-1015-0-4231       64,885
202-08-307-1124-0-4231         5,100
202-08-307-1119-0-4225         2,000
202-08-307-1119-0-4229         2,000 
202-08-307-1119-0-4231         2,000 
202-08-307-1117-0-4301       13,579 
202-08-307-1117-0-4231         9,585 
202-08-307-1015-0-4343      96,126
202-08-307-1119-0-4343         9,500 
202-08-307-1117-0-4343         8,500 

Grant Funded: No
Funding Source: Water Services

N/A

1. Approve the Cooperative Purchase Contract with Graybar to authorize purchase of SCADA/IS software and equipment; or
2. Direct staff to purchase software and equipment through another procurement method.

The City of Flagstaff identified Graybar Electric Company, Inc. as the best vendor for the SCADA Communication Project due to its expertise in electrical, data communications, and security solutions. The City's Water Services Division needed specialized equipment to support SCADA (Supervisory Control and Data Acquisition) systems, which help monitor and manage critical water infrastructure. Purchasing staff utilized an existing cooperative contract through the Kansas City, Missouri EV2370 Master Agreement. Purchasing staff reviewed and approved of the procurement process under the Kansas City Master Agreement.

High Performance Governance: Serve the public by providing high quality customer service
Sustainable: Innovative Infrastructure. Deliver outstanding service to residents through a healthy, well maintained infrastructure system

Goal WR 1. Maintain a sustainable water budget incorporating regional hydrology, ecosystem needs, and social and economic well-being.
Goal WR 2: Manage a coordinated system of water, wastewater and reclaimed water utility service facilities and resources at the City Level and identify funding to pay for new resources.  
Policy WR2.2: Maintain and  develop facilities to provide reliable, safe and cost effective water, wastewater, and reclaimed water services.
Goal WR 3. Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measure.
Goal WR6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region.

WS-1 Improve water infrastructure and expand water reuse

N/A

Water Service Strategic Plan 2025 Goals:
Goal 1: Use Standards and Data to Drive Decision Making
Goal 5: Accelerate Infrastructure Maintenance and Replacement
Goal 6: Ensure Adequate Water Resources and Plan for Climate Change
Goal 7: Maintain Excellent Water Quality
Goal 8: Improve Compliance with Environmental Standards and Protections